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Admin Assistant
- Part Time
- Chichester, UK
- Posted 2 weeks ago
- 12.3912.39 GBP / Year
Admin Assistant
£12.39 Per Hour Plus Company Benefits
Part Time Hrs to include alternate weekend working
A Top 20 Care Home Group 2025!
Awarded ‘One of the UK’s Best Companies To Work For’
Lakeview Grange is a luxurious 55 bedded residential and dementia care home based in Chichester, West Sussex.
We are looking for an Administration Assistant/Receptionist to work on a part time basis which includes alternate weekend working. You will work to a 2 week rolling rota. Week 1 equates to 24hrs per week and week 2 equates to 32 hrs per week. The days worked will be discussed at interview.
As our Administration Assistant/Receptionist you will be the first point of contact at the home and the role itself requires someone who has a range of skills with good IT experience and attention to detail.
In addition to reception duties you will provide additional administration support to the Home Administrator – predominantly HR related administration duties, although you will also need to have a good knowledge of financial aspects of the role, therefore being able to cover in the Administrator’s absence.
Main Responsibilities
- Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors book and the person’s identity is checked as far as reasonably practical
- Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly
- In addition to reception duties provide additional administration support to the homes Administrator on a daily basis predominantly HR related administration duties
- Assist with recruitment tasks, sifting CVs, speaking with candidates and onboarding
- Organise internal meetings and ensure that any requirements have actioned
- Coordinate the staff meal process as applicable to the individual home
- Respond to any emergency situations as requested by the home
- Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained
Person Specification
- Excellent customer service skills
- IT literacy – competent with the use of systems
- Previous telephone experience
- Professional telephone manner
- Knowledge of general administration
- Good communication skills
- Neat and well presented
- Excellent written and verbal English
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