Bid Manager

Main area Bid Manager Grade NHS AfC: Band 8a Contract Permanent Hours Full time - 37.5 hours per week Job ref 828-PROVIDE3647

Employer Provide CIC Employer type NHS Site Provide Community Town Colchester Salary £55,690 - £62,682 per annum Salary period Yearly Closing 17/09/2025 23:59

Job Overview

The Bid Manager plays a key delivery-focussed role within Provide Community Interest Company, supporting the organisation’s ambitious growth by creating high-quality written responses and delivering robust project management for healthcare service bids.

Reporting to the Director of Bids, this role is responsible for developing and producing compelling, compliant, and winning bid documentation; engagement with stakeholders across the organisation and rigorous project management of assigned bids, as well as contribute to pipeline development and qualification decisions.

The Bid Manager works closely with Subject Matter Experts (SMEs) and the wider bid team to deliver winning submissions, ensuring content aligns with client requirements and reflects Provide CIC’s strategic objectives, while keeping to internal deadlines and governance processes.

The role requires an individual with excellent writing and project management skills and a deep understanding of the healthcare sector, particularly NHS and local authority procurement processes. As a senior member of the team, you will also support the Director of Bids in the continuous improvement of bid content and processes.

Main duties of the job

Bid Writing & Content Development

Bid Management

Stakeholder Collaboration

Bid Strategy Support

Process Improvement & Bid Library Management

Quality Assurance

Pipeline Development

Managerial Responsibilities

Working for our organisation

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A Highly Respected, Award Winning Health And Social Care Provider. We Expect Our Staff To Demonstrate And Uphold Our Values At All Times:

Vision: Transforming Lives

Values: Care, Innovation and Compassion

Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Detailed Job Description And Main Responsibilities

Bid Writing & Content Development

• Lead the development of high-quality, persuasive written responses for bids, proposals and tenders, particularly NHS tenders and healthcare contracts.
• Work closely with SMEs to facilitate and translate technical and operational information that may be highly complex, sensitive and contentious into clear, compelling narratives that align with client requirements.
• Ensure that all bid submissions are compliant with specifications and deadlines, delivering a professional and coherent response.
  
  

Bid Management

• Plan, support, facilitate and monitor end-to-end bid management complying with internal processes and the bid governance framework. Formulate and develop a range of plans, which may require adjustments, where necessary.
• Provide robust project management of all assigned bids in line with internal deadlines, influencing and negotiating with key stakeholders to deliver on time and budget.
• Facilitate stakeholder collaboration across the organisation as needed to ensure comprehensive and compelling bids submissions. This includes facilitation of service design and commercial modelling with key subject matter experts.
• Identify key risks and mitigations throughout the bid process and complete risk assessments as required, updating these as required.
• Analyse highly complex tender requirements, which may require analysis, interpretation and comparison of a range of options, where there may be more than one course of action and propose winning strategies aligned with business goals.
• Drive and oversee continuous improvement in win rates for bids.
• Develop and implement appropriate policies, SOPs across the Provide Group associated with the Bid Process.
  
  

Stakeholder Collaboration

• Collaborate with internal stakeholders, including clinical and operational teams, to gather the necessary input for each bid.
• Coach and guide SMEs on how to effectively communicate their expertise in a way that strengthens the bid.
• Facilitate and drive stakeholder engagement across the bid process.
  
  

Bid Strategy Support

• Development of executive summaries, win themes and key messaging for bids, ensuring alignment with Provide CIC’s strategic objectives and bid governance frameworks.
• Coordination and clear oversight of bid planning and submission processes, ensuring timelines are met and all necessary governance procedures are followed.
  
  

Process Improvement & Bid Library Management

• Maintain the bid content library, ensuring up-to-date case studies, examples, standard responses, and templates are available for use in future bids.
• Continuously improve bid writing processes by incorporating feedback from post-bid reviews and lessons learned.
• Develop new content with direction from the Bid Director that supports a proactive bid strategy.
  
  

Quality Assurance

• Conduct thorough reviews and editing of bid submissions to ensure consistency, clarity, and quality.
• Ensure all written content complies with procurement regulations, client specifications, and internal governance frameworks.
  
  

Pipeline Development

• Contribute to opportunity scanning, pipeline cleansing and development in line with internal processes.
• Support merger and acquisition endeavours as required.
  
  

Managerial Responsibilities

• Authorised signatory for travel expenses for direct reports.
• Day to Day management responsibility for direct reports which includes PDR, absence management etc.
  
  

Person specification

Bid Writing

Essential criteria

• Strong bid writing skills (assessed through bid writing task)
  
  

Role Specific Qualifications

Desirable criteria

• APMP, Shipley, PRINCE 2 or equivalent qualification
  
  

Bid & Stakeholder Management

Essential criteria

• Strong Bid Project Management & Stakeholder Management
  
  

FURTHER INFORMATION:

How will we contact you?

• All correspondence for this post will be by email or text messaging. Please register for text messages on your TRAC account. Applicants are advised to check their email accounts regularly to ensure that email filters are set to allow our mails.
• As we often have many applicants for jobs at Provide, we regret that we will only be able to contact those external applicants who are shortlisted for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been shortlisted for interview on this particular occasion. Internal candidates who are unsuccessful can seek feedback from the recruiting manager.
• If you wish to contact the Recruitment Team, please do this via [email protected]
• If you wish to contact the Recruiting Manager about the vacancy/role or for feedback after interview, their details are provided within the advert.
  
  

Checking progress on your application?

To check progress on your application, please log into your TRAC account. We aim to keep you updated on the status of your application as soon as we can.

Closing Date

Provide reserves the right to close this vacancy at any time or bring forward the closing date should it have an overwhelming response. We therefore encourage an early application to ensure consideration for this post.

Professional UK clinical registration required for the role?

If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.

COVID-19 Vaccination

Provide CIC continues to encourage all colleagues to ensure they have been double vaccinated and received a booster vaccination.

We recognise taking the vaccine provides the best defence against COVID 19 for our patients, service users, customers, fellow colleagues, and their families.

Anti Fraud

Our staff have been trained in 'Anti-Fraud' and will use technology to examine identity/immigration documents.

Disability

If you have a disability and need assistance or more time to complete your application or attending interview, please contact a member of the HR Services Team on 0300 3030 2661 or [email protected].

Work Trials

Please check with your local Job Centre Plus to see if you are eligible for a Work Trial. If you are interested in trying this job first, please contact the HR Services team and we can help you make the arrangements with the Job Centre and the Recruiting Manager.

We are committed to equal opportunities, flexible working practices and the National Living Wage.

Successful Applicant:

You will be required to bring all your documentation to your interview to show the recruiting manager and again at your pre-employment appointment with the Recruitment Co-Ordinators.

The information that you provide will be treated confidentially. If you fail to provide all of the information, Provide may not be able to fulfil our contractual obligations to you or may be prevented from complying with our legal obligations.