Building Supervisor (With Supervision)

JOB DESCRIPTION JOB TITLE\: Building Supervisor (with supervision) REPORTS TO: School Principal RESPONSIBLE FOR\: The supervision of the Assistant Building Supervisor and/or cleaning staff (if approporiate) JOB PURPOSE To provide on-site supervision, cleaning and non-cleaning services under the direction of the designated line manager or other authorised person and in accordance with the practices and procedures of the Education Authority. MAIN DUTIES AND RESPONSIBILITIES Security

• Security of the premises (including school meals accommodation) and its contents.
• Open and close the premises and grounds, except in circumstances where the Authority/designated line manager or other authorised person authorises another person to do so.
• Ensure that all windows are closed, doors and gates, both internal and external are locked at the end of each day.
• Safe custody of the keys of the premises, the allocation of keys to cleaning staff (where appropriate) and ensuring that keys used by the cleaning staff are returned at the end of each working day.
• Operate and monitor security camera system including changing and storing of used tapes where appropriate.
• Operate fire alarm, burglar alarm and building security systems and report any faults.
• Attend after-hour break in and vandalism at the premises and ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the designated line manager or other authorised person.
• During normal working hours report any suspicious activity of persons immediately to the designated line manager or other authorised person to ensure a safe working environment for building users.
• Report any breach of security to the designated line manager or other authorised person. A breach would include the finding of used needles, or suspicious illegal substance abuse in accordance with Education Authority policy.

Despatch laundry, goods and other materials from the building.

Where part of the school premises are used dually for the consumption of food and educational purposes the caretaker will be required to assist with the setting out and removal of tables and chairs and will be responsible for the cleaning of the room (other staff being responsible for the removal of food debris and litter from the tables and the room).

Transport all refuse bins to and from their collection point.

Prepare rooms for examinations and other purposes.

Administration

• Prepare reports on the cleaning of premises and any defects in the premises externally and internally.
• Organise as authorised by the designated line manager or other authorised person the employment of outside contractors or workmen using the Education Authority’s reporting system and monitor their presence reporting any deviation from their work routine.
• Complete all paperwork associated with the post and writing reports when required.
• Maintain records of consumable stocks and inventory of equipment.
• Ensure that defects in electrical floor equipment are reported immediately to the designated line manager or other authorised person and that a record of equipment repaired is kept and that all equipment is cleaned and stored safely.
• Ensure that all records in respect of staff attendance, holidays absence are completed, authorized and returned in good time.
  
  

Handyperson Duties

• Within the competence of the post-holder.
  
  

General Conditions

• All duties must be carried out to comply with:
  
  

a) The Health and Safety at Work (NI) Order 1978; b) Acts of Parliament, Statutory Instruments and Regulations and other legal requirements; c) COSHH Regulations d) Codes of Practice. Training

• Building supervisors will accept any training to facilitate the undertaking of duties for jobs up to and including their own grade.
• Building supervisors will accept training for jobs graded at higher levels than their own. Payment will only be made where there is a requirement by the authority for the higher level duties to be carried out.
• Building supervisors will carry out induction and refresher training of cleaning staff (if appropriate), keeping a record of such training.
  
  

Elections

• In the event of a school being used for election purposes the building supervisor will be required to carry out such duties relating to elections as are determined by the joint negotiating committee. Copies of the precise nature of these duties will be issued when required.
  
  

Other Duties

• Falling within the purview of the grade as required.
  
  

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. To view the summary of terms and conditions for this post, click here. PERSON SPECIFICATION NOTES TO JOB APPLICANTS

• You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
• You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.

The stage in the process when the criteria will be measured is outlined in the table below.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.

Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

SECTION 1 - ESSENTIAL CRITERIA

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Factor Essential Criteria Method Of Assessment Experience

Have a minimum of six months’ demonstrable experience working as an assistant building supervisor and/or building supervisor and/or caretaker and/or cleaner in a school environment

Have experience of supervising staff

Shortlisting by Application Form

Other

As a key holder, be prepared to respond to call outs at short notice, including during unsociable hours

Shortlisting by Application Form

Section 2 - Essential Criteria

The following are additional essential criteria which will be measured during the interview/selection stage.

Factor Essential Criteria

Method of Assessment Knowledge

Demonstrable Knowledge Of The Following

• The requirements of a School Building Supervisor (with supervision)
• Health and Safety regulations and requirements relevant to the role
• Manual Handling regulations
• Use of security systems
  
  

Interview Skills / Abilities

Demonstrable effective people management skills to successfully motivate and manage a team

Evidence of ability to work effectively and collaboratively as part of a team

Excellent interpersonal and communication skills

Proven effective administrative, planning and decision-making skills to meet deadlines

Interview Values Orientation

Evidence of how your experience and approach to work reflect the school’s values/ethos. You will find information about the school’s values/ethos on our school website

Interview SECTION 3 - DESIRABLE CRITERIA

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

Qualifications

Factor Desirable Criteria Method of Assessment Qualifications / Experience

Hold a NEBOSH Health and Safety at Work qualification, or an equivalent or higher level qualification

Evidence of experience in using industrial cleaning equipment

Evidence of experience of key holding duties, including opening and closing premises and setting alarm systems

Shortlisting by Application Form

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed at NI Direct or the Department of Justice.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes, please click here.

To learn about the many great benefits of joining the Education Authority, click here.

The Education Authority is an Equal Opportunities Employer