Executive Assistant (12 months FTC)

Overview:

The Business of Fashion is seeking a highly proactive, detail-oriented and discreet Executive Assistant to provide seamless support to our Founder and CEO during a key period for the business. This is a 12-month maternity cover position, reporting directly to the CEO with a dotted line into the Chief People and Culture Officer, with a start date no later than 15 September 2025.

This is a unique opportunity to operate at the heart of BoF, ensuring the efficient running of the Office of the CEO by managing a fast-moving schedule, supporting critical internal and external relationships, and helping to coordinate both professional and personal logistics. The successful candidate will serve as a trusted partner and gatekeeper, helping to ensure the CEO can focus on strategic priorities while representing BoF with professionalism and poise.

You’ll need to bring a strong sense of discretion, a calm and solutions-focused mindset, and the ability to operate with agility in a dynamic, fast-paced environment. As the Executive Assistant, you will play a pivotal role in supporting the CEO’s day-to-day success—whether managing high-level international travel, coordinating across time zones, supporting during Fashion Month, or being a calm presence at BoF’s flagship events.

Who Are We?

The Business of Fashion is recognised around the world for its authoritative, analytical point of view on the global fashion and beauty industries. Our mission: to open, inform and connect the global fashion and beauty industries.

Serving members in more than 125 countries, The Business of Fashion combines independent, agenda-setting journalism with practical business advice, online learning, career-building tools and immersive events, powering positive change in fashion and the wider world.

Over time, our pioneering approach has made BoF the fashion industry’s leading source of business intelligence, and one of its most respected and influential voices, simply because you won’t find BoF’s original reporting, analysis and advice anywhere else. The Business of Beauty brings the same kind of agenda-setting coverage to the beauty and wellness space. Today, our talented team of correspondents, editors, analysts, engineers, designers, marketers and more numbers more than 100 people in London, New York, Paris and Milan.

Commitment to Diversity:

BoF is committed to building a diverse workforce and we are proud to be an Equal Opportunities employer. All applicants and employees receive equal treatment regardless of race, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, gender, age, disability, marital or civil partner status, pregnancy or maternity.

Commitment to Inclusivity:

BoF is committed to building an inclusive environment where everyone can bring their authentic selves to work and reach their full potential within their roles using a growth mindset. We are committed to creating an inclusive culture for our employees globally.

Commitment to Accessibility:

BoF is committed to providing an accessible environment for all applicants throughout any stage of the recruitment process, by removing any barriers to ensure we offer a process that gives all of our applicants an opportunity to shine.

We will work with you to understand what adjustments you may need in the recruitment process to ensure you are able to perform at your best and we want to create a safe space to support this. Should you require any particular adjustment to be made, please let the Talent Specialist who is managing your application know when you are contacted for an interview, so we can consider how best we can support you with this.

Who you are:

• Demonstrated experience as an Executive Assistant, ideally within media, entertainment, fashion, or other creative industries.
• Demonstrated success supporting a high-profile or in-demand CEO or founder.
• Exceptional calendar and diary management skills, with a proven track record in coordinating complex, international travel and logistics.
• High level of discretion and professionalism when handling confidential information and engaging with high-profile stakeholders.
• Excellent verbal and written communication skills; confident representing the CEO’s office internally and externally.
• Proactive, solutions-oriented, and able to act as a strategic gatekeeper and problem-solver in a fast-paced environment.

What You Need You to Do:

• Manage the Founder and CEO's calendar, responding to rapidly evolving business needs and ensuring the CEO’s day runs as smoothly as possible.
• Liaise with high-level contacts in the global fashion industry as well as C-level executives on the BoF team to efficiently organise meetings across varying time zones.
• Ensure meeting agendas and objectives are clearly defined and communicated before meetings.
• Lead complex domestic and international travel planning, ensuring seamless execution and comprehensive, step-by-step itineraries. Remain adaptable and available outside core hours.
• Oversee Fashion Month scheduling working closely with Editorial stakeholders. Strategically managing high-volume show invitations and coordinating itineraries.
• Support the CEO with personal tasks, which include but are not limited to submitting expenses, booking personal appointments, administrative household duties and managing reservations.
• Required to be flexible and “on call” to work outside of contracted hours as needed.

You’ll Know You’re Successful When:

• The day-to-day running of the Office of the CEO works like a well-oiled machine.
• The CEO’s internal diary is efficiently managed and hiccups are practically non-existent - but, if they do occur, your problem-solving skills negate any impact to the CEO’s diary.
• Feedback from the Office of the CEO notes your organisational skills and ability to perform well under the pressures of a fast-paced company.