Executive Coordinator

About the role

We have an exciting opportunity to join Newcastle Building Society as an Executive Coordinator. You will provide high-level PA support to a number of Executives, to ensure they are able to carry out their roles effectively.

Maintaining the highest levels of confidentiality, you will undertake your role with flexibility and solid judgement to manage competing demands and priorities. Possessing outstanding organisation skills, you will ensure robust processes are in place in relation to document management, and diary management.

Responsibilities include:

• Act as the primary point of contact between your Executives and key stakeholders.
• Provide effective scheduling, diary management, email management for the your Executives
• Support the preparation and circulation of agenda, meeting packs and minute taking, and actions as required
• Manage all day-to-day queries from varying sources, prioritising urgent requests and identifying appropriate solutions
• Planning and arranging travel/hotel accommodation, events, meeting venues to ensure business priorities are effectively delivered
• Process associated expenses in line with internal policy
• Represent the Society’s values and behaviours in all aspects of your role.
• Actively seek out and action opportunities to improve efficiency and drive service level

About you

You will be a strong communicator, able to speak confidently with internal and external senior stakeholders at all levels, able to build strong working relationships.

The ability to work under pressure and to tight timeframes is essential, as well as being able to problem solve and take calm, and accurate action to ensure effective resolutions.

You will need to be able to navigate and use multiple systems and programmes as well as being able to present information clearly and professionally. You will be a team player, working well in an Exec Support team to cover all the requirements of a senior management team. You will have experience of senior stakeholder management, preferably in a financial institution.

About Us

As an inclusive employer and member owned mutual, we aim to reflect the diverse communities we serve and encourage applications from candidates of all backgrounds. We believe everyone should feel valued, respected, and celebrated for who they are, we want colleagues to feel this is a place they belong. A place to be you.

What do you get in return? As well as receiving a competitive annual salary based on above-market pay scales, our reward package includes:

Financial

• Corporate bonus scheme (on target 5%, up to a maximum 10%)
• Pension scheme (up to 9% employer contribution)
• Annual performance related pay reviews
• Colleague mortgage scheme
• Electric car salary sacrifice scheme
• Life assurance (4x salary) and income protection
• Access to our financial advisers
• Access to a range of high street and online discounts

Work/Life Balance

• A 35-hour weekly contract - We are happy to talk flexible working and welcome discussions
• 25 days’ annual leave + bank holidays (rises to 30 with length of service)
• The option to buy and sell up to 5 days’ holiday
• Hybrid working (typically 3 days’ home based)
• Above statutory family leave entitlement - 3 months full pay, 3 months half pay, regardless of gender or route to parenthood

Health and Wellbeing

• Access to a health cash plan through a Medicash scheme
• Access to an employee assistance programme
• Free onsite gym at our Cobalt head office and access to discounted gym’s
• Two paid volunteering days’ each year
• Cycle to work scheme

Recognising there’s no one-size-fits-all approach to recruitment, we’re committed to ensuring every candidate has the opportunity to showcase their full potential throughout the recruitment process. We strive to make our processes as accessible as possible, if there are any ways in which we can provide support or make adjustments, we would love to discuss this with you, you can contact your Recruiter for this vacancy at [email protected]