Membership Administrator

Are you a Membership Administrator passionate about people, talent, and workplace culture? Join our dynamic Bodleian Libraries Development & Alumni Engagement team at the University of Oxford and help attract, support, and develop top talent in our world-leading institution

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

We are seeking a Membership Administrator – Bodleian Libraries, to join the Gardens, Libraries & Museums (GLAM) Team within the University of Oxford’s Development & Alumni Engagement Office. This is a vital and exciting role, fundraising for the Bodleian Libraries by supporting the delivery, management and growth of the Friends and Patrons programme, which is at the heart of the Libraries’ supporter activity.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

Working in the GLAM team, based at the Bodleian and reporting to the Membership Manager - Bodleian. The purpose of the role is to provide essential support for the administrative processes and operational delivery associated with the smooth running of the Membership programmes.

These Groups actively support the work of the Bodleian Libraries through subscriptions, donations and other activities.

The Friends currently number approx. 1200 members in the UK and overseas.

About You

• Communications: To respond to day-to-day membership enquiries and to support membership communication and marketing activities, such as mailings.
• Events: To support the delivery of a program of engaging events, working with the Development & Alumni Engagement Team on in-house events, such as in-person and online lectures, and annual events, such as the Annual Lecture and the Patron’s Annual Dinner.
• Finance and Administration: To be responsible for and run the day-to-day membership of the Friends of the Bodleian, including database maintenance, and processing new memberships and renewals. Providing administrative support for membership activities such as Committee meetings. To manage financial duties relating to membership, such as banking, processing invoices and keeping financial records updated.

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process

To apply, please upload:

• A supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on 1st August 2025

Interviews will take place on 12th August, and will be held face-to-face.