Office Manager -Scotland
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Company Description
Briggs of Burton (BRIGGS) is a renowned global leader in delivering sustainable turnkey projects, process engineering services, and stainless steel process equipment for industries such as brewing, distilling, food, pharmaceutical, and biotech. Based in Burton on Trent, England, with hubs in the UK, USA, Mexico, and China, BRIGGS supports global clients in achieving decarbonisation and net-zero goals. With a heritage dating back to 1732, the company combines deep expertise with a commitment to environmental sustainability, offering world-class solutions. Additionally, BRIGGS owns McMillan Coppersmiths, recognized for its handcrafted copper distillation equipment, complementing its distilling services.
Office Manager
Location: McMillan Ltd (Coppersmiths & Fabricators), Prestonpans EH32 9JB
Function: Production Administration
Reports into: Site Leadership (with dotted line to HR)
At Briggs, we’re looking for an organised, proactive, and people-focused Office Manager to join our McMillan site. This is a highly varied role that sits at the heart of the business, supporting multiple departments and ensuring the smooth day-to-day running of the office.
McMillan Coppersmiths & Fabricators is a specialist engineering and precision manufacturing business with a long-standing reputation for delivering high-quality fabrication solutions across complex industrial sectors. As part of the wider Briggs Group, McMillan provides expert coppersmithing, fabrication, machining, and manufacturing services to customers across industries including energy, process engineering, distilling, brewing, pharmaceuticals, and heavy industrial fabrication.
The site operates as a hands-on engineering and production environment, combining traditional craftsmanship with modern fabrication techniques, CNC capability, welding, assembly, and project-based manufacturing delivery.
Our success is built on skilled people, strong operational standards, and a commitment to continuous improvement. We’re now looking for an organised and proactive Office Manager to help support our growing business and ensure our site continues to run efficiently.
This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and can confidently balance office management, administration, HR support, and health & safety responsibilities.
As a key member of the team, you’ll provide guidance, support, and coordination across the business while helping drive continuous improvement initiatives that enhance both the office environment and wider site operations.
What you'll be doing:
Office & Business Administration
Manage indirect purchase orders for office requirements, including approval processes
Organise and improve office procedures to ensure efficient daily operations
Manage schedules, calendars, meetings, and site events
Support site administration and ad-hoc project work, including permit control and document filing
Manage visitors, incoming calls, tannoy announcements, supplier visits, and customer communications
Ensure all administration tasks are completed accurately and on time
Produce business reports including HR KPIs, HSE reporting, and daily operational reporting
Coordinate business travel arrangements including hotels and transport for employees and visitors
Maintain accurate filing systems and ensure secure document storage
Oversee office facilities management, housekeeping, and 5S standards
Liaise with third parties regarding invoice and payment queries
Support coordination between office functions and manufacturing operations, ensuring smooth communication between production, engineering, fabrication teams, and site leadership.
HR Support Responsibilities
Working closely with the HR team, you’ll provide onsite support for a range of people-related activities, including:
Supporting onboarding processes for new employees
Collecting right-to-work documentation
Submitting payroll information for new starters
Ensuring completion of onboarding and training requirements
Coordinating uniforms, IT equipment, and onboarding resources
Managing annual leave records and reporting trends
Promoting employee benefits and wellbeing initiatives
Acting as a key contact for HR queries
Supporting absence management processes and reporting
Assisting with recruitment administration and agency coordination
Supporting visa appointments and documentation requirements
Taking notes during HR meetings where required
Supporting workforce coordination in a manufacturing environment, ensuring alignment between HR processes and production/site operational needs.
Health & Safety Responsibilities
You’ll also play an important role in supporting a safe working environment by:
Supporting HSE incident reporting and investigations
Collecting relevant evidence when required
Managing PPE supplies
Supporting HSE audits and follow-up actions
Conducting safety conversations
Ensuring fire safety equipment remains compliant
Managing contractor and supplier compliance
Supporting HSE inductions for visitors and new starters
Delivering site safety briefings for visitors
Supporting health & safety compliance within a live fabrication and engineering workshop environment, including coordination with workshop supervisors and site leadership to maintain safe systems of work.
What we’re looking for:
We’re looking for someone who is highly organised, adaptable, and confident managing multiple priorities.
Essential:
Strong Microsoft Office skills, particularly Excel and PowerPoint
Excellent organisational skills and attention to detail
Strong communication skills at all levels
High level of integrity and professionalism
Ability to manage deadlines and prioritise workload
Positive, proactive, problem-solving mindset
Desirable:
Degree or equivalent professional qualification in Business
CIPD qualification
Experience in a manufacturing environment
SAP experience
HSE knowledge or experience
Experience working in multi-site or global organisations
Previous people management experience
What you’ll bring:
A positive, “can-do” attitude
Strong problem-solving skills
A collaborative approach to teamwork
Ability to lead, influence, and build relationships
A passion for continuous improvement
Strong written and verbal communication skills
The flexibility to support different departments as business needs evolve
Why join Briggs Group?
This is an exciting opportunity to take ownership of a highly visible role where no two days are the same. You’ll play a key part in supporting our people, operations, and workplace environment while helping drive efficiency across a specialist engineering and fabrication manufacturing site.
If you’re looking for a role where you can make a real impact, we’d love to hear from you.