PA/Higher Secretary
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Inpatient Mental Health Services are pleased to offer an exciting opportunity for an individual to join our team as Personal Assistant (PA)/Higher Secretary to the Associate Director for Inpatient & Urgent Care Mental Health Services.
We are seeking an experienced, reliable and highly motivated PA/Higher Secretary to work within the busy management area of our Inpatient & Urgent Care Services. You will need to have proven organisational skills and be committed to provide high-quality PA and Secretarial support.
This is an exciting opportunity to work within a busy area of the NHS and is an important role working as part of a Management team with a friendly atmosphere and strong work ethic.
Working hours are Monday to Friday onsite at Basildon Mental Health unit, 37.5 hours per week. Please do not apply if you are unable to work full time, Monday to Friday onsite.
Main duties of the job
As PA/Higher Secretary to the Associate Director, you will be required to provide a full and comprehensive service, the complexities of which require a high degree of organisational skills, particularly in diary and time management. Effective diary management will require the post holder to organise meetings as required which will involve liaison with a wide number of both internal and external stakeholders. Mailbox management is also a key part of the role.
As PA/Higher Secretary to the Associate Director, you will be required to provide support in organising meetings (including HR hearings and meetings of a confidential nature taking notes/actions as requested) as well as providing support for administration services including recruitment and placing orders.
You will need to have the ability to work under pressure and although a key part of the team, on your own initiative.
Person specification
Education/Qualification
Essential
- Good written and spoken English
Desirable
- Recognised Medical Secretary Qualification/AMSPAR
- Good general education with Maths and English to GCSE standard or equivalent
Knowledge
Essential
- Knowledge of a full range of secretarial and administration procedures
Desirable
- Advanced IT skills i.e. Word/Excel and PowerPoint and Outlook
Skills
Essential
- Experience of working within a team environment
Desirable
- Previous experience of working in the NHS
- Experience of working in the Mental Health environment
About the employer
Valuing you. Recognising your dedication. At EPUT, we look after you.