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The role
We are seeking a proactive, highly organised, and detail-oriented Personal Assistant to provide dedicated support to our Head of Growth Execution within the Howden Specialty division and Global Head of Surety.
This role will involve a broad range of PA responsibilities including diary management, travel coordination, expenses, and meeting arrangements. You may also provide administrative support to the wider Growth Execution team, depending on capacity.
This role will give you an opportunity to get involved with some projects that the team is working on, and learn new skills (strategy, marketing, business planning, events management, etc.). This role could be a springboard to a different career track, if you are interested in doing something else over the longer term.
We’re looking for someone who thrives in a fast-paced environment, demonstrates exceptional communication skills, and brings a proactive approach to problem-solving and organisation.
Please note that this is a full-time, permanent role based in our Central London office.
What you'll do
- Manage complex diaries for multiple stakeholders, ensuring efficient scheduling and prioritisation.
- Organise local and international travel, including visa arrangements and detailed itineraries.
- Coordinate internal and external meetings, including room bookings and refreshments.
- Liaise with internal support teams (e.g. Facilities, IT, Reception, AV) to ensure smooth operations.
- Prepare high-quality documentation including reports, presentations, itineraries, and correspondence.
- Process and reconcile expenses and invoices accurately and in a timely manner.
- Organise team events and corporate hospitality, ensuring all logistics are handled effectively.
- Maintain accurate records and documentation using company systems.
- Manage document handling tasks such as printing, scanning, filing, and archiving (both electronic and paper-based).
- Collaborate with other administrative staff to ensure seamless cover during absences or peak periods.
- Handle sensitive information with discretion and maintain confidentiality at all times.
What we're looking for
- Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.
- Excellent attention to detail and ability to produce accurate, well-formatted documentation.
- Strong organisational skills and the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience in the insurance sector is advantageous but not essential.
- Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.
- Excellent attention to detail and ability to produce accurate, well-formatted documentation.
- Strong organisational skills and the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience in the insurance sector is advantageous but not essential.
