Job Summary
We are looking to recruit a friendly, motivated and professional senior customer care administrator to join our team.
This position will be based at NPC Ponteland . The successful candidate will be providing a high level of customer service to patients of NPC practices.
Northumbria Primary Care is a developing, dynamic organisation with a clear vision for Primary Care service delivery. We are pushing the boundaries of how we deliver our services, which is facilitating greater opportunities for our staff.
You must be able to prioritise workload without supervision and have good organisational and IT skills. Provide secretarial support to GP's and clinicians. You will be required to help out on the telephones as and when required. Answer telephone calls, respond to all enquiries, direct the public as and when appropriate, provide admin support to nursing & clinical staff. Full training will be provided on the use of SystmOne.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
- Answer telephone calls & respond to all enquiries directing the public as appropriate
- Provide broad range of tasks and general admin and secretarial support to practice staff
- Ensure timely appointments for patients attending the GP service, triaging according to urgency
- Process patient referrals
- Ensure all Emergency Care documentation is coded & filed correctly, and copies are sent to relevant health care professionals
- Receive confidential information by telephone or face to face and input accurately into patient service systems
- Occasionally provide clinical coding of all patient records ensuring all medical history is coded accurately and entered into the clinical system
- Contribute to the delivery of a comprehensive primary care medicine management system
- Undertake activities at practice level which contribute to the efficient and effective delivery of medicines to patients
About Us
Northumbria Primary Care Ltd (NPC) is a pioneering partnership with local GPs and now manages several GP practices with around 120,000 registered patients in Northumberland and North Tyneside.
Whilst appointees will have a base practice within NPC,they may be asked to work at other practices across our group. We do however limit this as much as possible as we appreciate continuity is vital to effective primary care.
Please note that NPC is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust.
Make sure to read the 'applicant guidance notes' before submitting your application and make sure you know everything there is to know before applying to join our fantastic organisation.
Details
Date posted
07 January 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year pro rata per annum
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
319-7702882RW
Job locations
NPC Pontland Medical
Meadowfield industrial Estate
Newcastle Upon Tyne
NE20 9SD
Job Description
Job responsibilities
- To provide a high standard of customer care to patients, relatives & visitors
- To ensure that all patient documentation is coded & filed in a timely manner, and all relevant documentation is filed in the patient notes
- To ensure all inpatient records are updated on SystmOne
- Ongoing training and development with all computer systems within the department, ensuring that this information is disseminated to all members of staff who use the computer system
- To provide support & advice to new members of staff and existing staff on SystmOne
- To provide comprehensive administration service to practice staff include managing correspondence, taking minutes of meetings, secretarial duties and processing patient referrals
- To process and distribute incoming (and outgoing) mail
- To play an important patient facing role within NPC to proactively identify and work with people, including the frail/elderly and those with long-term conditions, to provide coordination and navigation of care and support across pharmacy support services
- To provide time, capacity and expertise to support people in preparing information for the Pharmacy team to complete medication reviews
- To contribute to the audit cycles for QOF, CQC and Quality Improvement work
- To manage shared care agreements and support with the generation of income
- Carries out clerical duties required by the role
Job description
Job Responsibilities
- To provide a high standard of customer care to patients, relatives & visitors
- To ensure that all patient documentation is coded & filed in a timely manner, and all relevant documentation is filed in the patient notes
- To ensure all inpatient records are updated on SystmOne
- Ongoing training and development with all computer systems within the department, ensuring that this information is disseminated to all members of staff who use the computer system
- To provide support & advice to new members of staff and existing staff on SystmOne
- To provide comprehensive administration service to practice staff include managing correspondence, taking minutes of meetings, secretarial duties and processing patient referrals
- To process and distribute incoming (and outgoing) mail
- To play an important patient facing role within NPC to proactively identify and work with people, including the frail/elderly and those with long-term conditions, to provide coordination and navigation of care and support across pharmacy support services
- To provide time, capacity and expertise to support people in preparing information for the Pharmacy team to complete medication reviews
- To contribute to the audit cycles for QOF, CQC and Quality Improvement work
- To manage shared care agreements and support with the generation of income
- Carries out clerical duties required by the role
Person Specification
Essential
Qualifications / Professional Registration
- GCSE Grade A-C in English Language and Mathematics or equivalent qualification and/or experience
- Vocational Level 3 in relevant subject or equivalent qualification and/or experience.
Desirable
- Primary Care or Pharmacy Experience.
Essential
Experience and knowledge
- Experience of working within a healthcare setting.
Desirable
Person Specification
Essential
- Experience of working within a healthcare setting.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Northumbria Healthcare NHS Foundation Trust
Address
NPC Pontland Medical
Meadowfield industrial Estate
Newcastle Upon Tyne
NE20 9SD
Employer's website
https://www.northumbria.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Northumbria Healthcare NHS Foundation Trust
Address
NPC Pontland Medical
Meadowfield industrial Estate
Newcastle Upon Tyne
NE20 9SD
Employer's website
https://www.northumbria.nhs.uk/ (Opens in a new tab)
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