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Supplier Compliance Administrator - 6 Month Fixed Term Contract - London
RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.
Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.
The Supplier Compliance Administrator plays a pivotal role in safeguarding the integrity and efficiency of supplier management across UK/Europe. This position blends meticulous administrative execution with robust compliance oversight, ensuring that supplier onboarding, renewal, and governance processes align with RED’s operational standards and ethical expectations.
Role Responsibilities
- Serve as the primary point of contact for supplier administration across the UK and Europe.
- Manage the end-to-end supplier onboarding process, including pre-qualification checks (credit, ethics, references), documentation collection, and system entry (Salesforce and SAP).
- Oversee supplier renewals and maintain the database of approved suppliers, ensuring accuracy and compliance.
- Liaise with suppliers and internal stakeholders to resolve queries related to onboarding and ongoing supplier management.
- Support with preferential supplier analysis and generate reports to support strategic sourcing and compliance reviews.
- Identify opportunities for continuous process improvement within supplier management workflows.
- Escalate medium- and high-risk supplier profiles to the Head of Business Operations in line with the Go/No-Go assessment process.
- Ensure all suppliers acknowledge and comply with RED’s Supplier Code of Conduct, or provide equivalent documentation where applicable.
- Maintain and update compliance-related registers, including onboarding trackers, document control logs, and audit records, in alignment with ISO standards and internal policies.
- Support quarterly compliance reporting and internal audits by preparing supplier activity summaries and maintaining audit trails.
- Perform general administrative tasks to support supplier governance, including the development and maintenance of spreadsheets, databases, and registers.
Role Requirements
- 2 - 5 years’ experience in a general administration related role
- Good working knowledge / use of Office 365 Word / Excel / PowerPoint and Outlook
- Knowledge of other applications including software-based project and CRM management systems
- Previous supplier administration experience beneficial
- Friendly, polite and helpful manner
- Excellent organisation skills
- Good time management skills
- Good interpersonal and communication skills
- Ability to prioritise own workload
- Accuracy / Excellent attention to detail
- Familiarity with business administration systems and processes
- Hours flexibility (able to carry out overtime at short notice)
- Excellent oral and written communication skills
- Ability to work to tight deadlines
- An understanding of international working and business administration within that of a global consultancy.
Benefits
RED offers a variety of benefits, including but not limited to:
- 23 days annual leave rising to 28 days annual leave over 5 years’ service
- Holiday purchase and buy back scheme
- Hybrid Working
- Contributory company pension scheme
- Healthcare Scheme (Company funded cover is dependant on level)
- Non-contractual bonus awards
- Training sponsorship
- Charity volunteering leave
- Wellness days/ initiatives.
- Salary commensurate with experience.
- Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
- We offer a comprehensive benefits package and are an equal opportunities employer.
*This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.
