Department: Infrastructure

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Company: Canary Wharf Management Limited

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Reporting to: Estate Operations Manager

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Job Summary

The Transport Manager is responsible for the end-to-end management of the Canary Wharf vehicle fleet, ensuring it is safe, compliant, cost-effective, and fit for operational needs. The role oversees all aspects of fleet operations, including vehicle procurement, maintenance, compliance, utilisation, driver management, and supplier relationships. The Transport Manager ensures adherence to legal and regulatory requirements while driving efficiency, sustainability, and continuous improvement across the fleet.

40 hours per week. Salary up to £55,000 dependent on experience.

Main Responsibilities

Overall accountability for the CWG Vehicle Operator License (O’ License) ensuring the company is fulfilling its legal obligation in accordance with the Department for Transport (Senior Traffic Commissioner) statutory legislation and the postholder is solely responsible for this undertaking.
Responsible for the management of the CWG fleet of vehicles and plant; enabling the delivery of front-line services. Responsible for providing an effective, value for money, and efficient customer-focused transport and fleet management function to all the operational teams that meet legislative requirements.
Responsible for the procurement of all Company vehicles/plant and management of the company’s vehicle replacement programme. The postholder provides strategic advice on all transport and fleet matters for the CWG including specifications, contract negotiations, supplier management and maintenance and compliance with transport law regulations and is responsible for the purchase and disposal of all fleet assets.
Management of the Central Transport Workshop facilities and Workshop Stores. Management and delivery of the CWG driver training packages to ensure that the company is compliant with the HSE, PUWER and transport legislation. Manages the specified Operating Centre named on the ‘O’ License (Cooks Close Truck Tunnel), including H&S and fire regulations, site security, building maintenance and bulk fuel installations.

Drivers’ administration - including managing the checking of drivers' licenses and driver CPC qualifications (DQC), ensuring that the retention of driver’s hours records and working time records (no less than 24 months) and both are made available upon legal request.

Drivers’ management - ensuring compliance with the driving hours rules (EU and Domestic Hours rules); that drivers record their duty, driving time and rest breaks; to download and store digital tachograph unit data and from the drivers’ smart cards ensuring that records are retained.

Drivers’ operations - ensuring drivers are completing and returning their driver defect reporting sheets and that defects are recorded correctly and cross checked, and that drivers take adequate breaks and appropriate periods of daily and weekly rest.

Vehicle administration - including ensuring that vehicle maintenance records are retained for a period of no less than 15 months, ensuring that vehicles are specified as required and that operator license discs are current and displayed correctly; ensuring safe loading with appropriate indicators fitted, that tachograph calibrations are up to date and displayed, that there are up to date insurance certificates; a suitable maintenance planner is complete and displayed with preventative maintenance inspection dates at least 6 months in advance, to include the Annual Test and other testing or calibration dates.

Vehicle management - ensuring that vehicles are kept in a fit and roadworthy condition, that defects are recorded and repaired promptly and where not roadworthy are taken out of service; to make vehicles and towed equipment for safety inspections, service, repair and statutory testing available at the appropriate times and within the notified O-license maintenance intervals; to liaise with maintenance contractors, manufacturers, hire companies as might be appropriate. Ensuring that vehicles are parked at the nominated operating centre when not in use.

License administration – ensuring that the traffic commissioner is made aware of any relevant matters within 28 days including convictions and prosecutions of the drivers.

Driver Training - ensuring that drivers are adequately trained and competent to operate relevant vehicles and equipment and that a fully comprehensive driver refresher training package is managed.

Lead and manage teams with monthly meetings, regular one-to-one meetings with direct reports and undertake performance reviews. Identifying individual/ team development needs to ensure achievement of compliancy objectives/targets.

Conduct investigations into Road Traffic Act and Transport Law infringements and carry out/assist with staff disciplinary caseworks when required. Identify trends and actively find solutions to reduce occurrence rates.

Strategic management and planning of the CWG vehicle fleet and plant requirements, including logistics and stores functions; engagement with service managers, fleet replacement strategy, procurement options, maintenance provision, identification of financial efficiencies, and legislative compliance.

Act as advisor to the senior management on all transport legislation and fleet matters.

To carry out other reasonable duties as requested by the Associate Director and Estate Operations Manager in Infrastructure.

PERSON SPECIFICATION

Essential

Certificate of Professional Competence (CPC) qualification in Road Haulage
Good knowledge of transport legislation and compliance
Previous experience in a transport or logistics role
Experience managing drivers and vehicle schedules
Ability to ensure compliance with drivers’ hours, tachographs, and vehicle standards
Strong organisational and planning skills
Good communication skills, both written and verbal
Confident using transport systems and basic IT (e.g. Microsoft Office)

Personal Qualities

Reliable and professional
Well organised with good attention to detail
Calm under pressure
Proactive and able to solve problems
Flexible and adaptable to operational needs

Desirable

Experience managing a fleet of vehicles
Budget or cost control experience
Knowledge of vehicle maintenance planning
Experience with audits or accreditations (e.g. FORS)

Health Safety And Welfare Responsibilities

All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.

Environmental, Social & Governance (esg) Responsibilities

Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering.

Quality Management Responsibilities

In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard.

Company Values

Commit to Excellence

Act with integrity and deliver high performance
Put our customers at the heart of what we do
Resolve issues by providing high quality solutions

Foster Collaboration

Find opportunities to collaborate with others across the business to achieve shared goals
Encourage inclusive networks and treat others with respect and fairness
Use knowledge to work effectively with suppliers / contractors to meet shared goals

Encourage Engagement

Confident in making decisions appropriate to the role
Learn from mistakes and listen to constructive feedback to improve performance
Prioritise safety and actively support community, wellbeing and sustainability programmes

Take Ownership

Take pride in delivering high quality service which exceeds expectations
Committed to opportunities for self-development
Take responsibility for my own performance and look for ways to improve

Embrace Innovation

Embrace change and innovation
Proactively suggest ways to improve our business and encourage others to share ideas
See new challenges as opportunities to deliver effective change

What We Offer

Diversity and Inclusion

We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.

Flexible Working

As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.

Learning and Development

At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.

Other Benefits

We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.

If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online.

Early applications are encouraged as we reserve the right to appoint at any point.

Transport Manager

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