Academic Coordinator

Company: Elizabeth School of London

Position: Academic Coordinator

Salary: £30,000 per annum

Location: ON-SITE, Leeds, UK

Employment Type: Full-Time, Monday to Friday

About the Elizabeth School of London:

The Elizabeth School of London (ESL) is a leading higher education provider committed to delivering relevant, high-quality programmes on campuses across six major cities, including London, Birmingham, Leeds, Leicester, Manchester, and Northampton. With a dedication to inclusivity in student recruitment, we provide personalized academic and career guidance, aiming to broaden access to higher education among underrepresented groups. We believe in the transformative power of education to make a fundamental difference to individuals and communities.

Purpose of the Role:

The Academic Coordinator plays a key role in ensuring the smooth running of academic activities, including lecturer allocation, class scheduling, student support, planning & organising induction, on-boarding of new colleagues and other administrative tasks.

Main Responsibilities:

Coordination and Scheduling:

• Coordinate the allocation of lecturers for each cohort based on subject requirements and availability, with input from the Head of Timetabling.
• Ensure that assigned lecturers have appropriate subject knowledge and expertise for each class.
• Arrange cover for classes when required due to lecturer absences or other unforeseen circumstances.
• Monitor class attendance and address any issues promptly.
• Work with the Assessment Team to ensure timely examinations and submission of assessments.
• Communicate with students regarding class schedules, assessments, and additional support sessions.
• Organize additional sessions or workshops to support students' development and address their academic needs.
• Act as a point of contact for lecturers' queries and concerns.
• Plan & organise student induction
• Induction and orientation of new academic staff after onboarding.

Additional Responsibilities:

Strategic Planning:

• Contribute to the strategic planning and development of academic programs to ensure they meet industry standards and student needs.
• Assist in the development of new courses and academic initiatives.

Data Analysis and Reporting:

• Analyse student performance data to identify trends and areas for improvement.
• Prepare detailed reports for senior management, highlighting key performance indicators and suggesting actionable improvements.

Quality Assurance:

• Lead initiatives to enhance the quality of teaching and learning, ensuring compliance with accreditation standards.
• Develop and implement quality assurance processes and procedures.

Stakeholder Engagement:

• Liaise with external stakeholders, including industry partners and accreditation bodies, to enhance the institution's reputation and collaborative efforts.
• Represent the institution at conferences and academic forums.

Technology Integration:

• Oversee the integration of educational technologies to enhance teaching and learning experiences.
• Provide training and support to lecturers on the use of new technologies and digital tools.

Mentorship and Development:

• Mentor and support junior staff and lecturers, providing guidance on professional development.
• Organize and lead professional development workshops and training sessions.

Performance Management:

• Create and maintain a supportive working environment for lecturers, addressing any concerns or issues promptly.
• Update track sheets for lecturer payments and HR purposes, ensuring accurate payroll processing (hourly paid lecturers, invoice, full time).
• Monitor lecturer performance and report any absence or performance issues to the AM/CAM and HR for appropriate action.
• Provide constructive feedback and support to lecturers to improve their teaching effectiveness.

Competencies and Expertise

Essential:

• Bachelor’s degree in a relevant subject area.
• 2 years' experience in academic administration or coordination within a Higher Education setting.
• Strong organisational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in using educational technologies and administrative software.
• Demonstrated ability to work collaboratively with diverse teams.

Desirable:

• Master’s degree in Business, Education, Administration, or a related field.
• Experience in quality assurance and continuous improvement processes.
• Knowledge of accreditation standards and procedures.
• Teaching experience or a background in instructional design.

Benefits:

• Annual leave (5.6 weeks) + bank holidays.
• Workplace pension scheme.
• Company Sick Policy (from January 2025).
• Statutory Sick Pay (SSP) (until December 2024).
• Statutory maternity/paternity pays.
• Career development opportunities
• Training and self-development opportunities.
• Gym membership discounts
• Retail discount schemes
• Cinema discounts
• Grocery discounts
• Cycle to work
• Investing and savings opportunities
• Financial wellbeing – personal debt advise.
• Financial wellbeing education
• My Mind Pal (mental fitness)