Accounts Payable Administrator

Accounts Payable Administrator

Location: Brighton, hybrid: min 2 days a week in the Brighton office (Tuesdays and Thursdays)

Contract: 12-month Fixed Term Contract (FTC)

Hours:  Full time (37.5 hours per week)

Salary: From £24,500 (dependent on experience)

Closing date: Friday 13 June 2025. Please note that we will be interviewing candidates on a rolling basis.

About Itad

We are a global consultancy united by a strong set of values and a common purpose: to help build a more equitable and sustainable world for all.

We do this by providing expert monitoring, evaluation, learning and strategy services that help organisations create positive lasting social, economic and environmental change.

For 40-years, we have collaborated with governments, foundations, businesses and global alliances to generate the evidence needed to understand the impact of their work and improve their performance.

In all our work we are committed to equity, inclusiveness and technical excellence to meet the highest professional and ethical standards.

The Team

Our Finance Team of 10 aims to be a true business partner, providing business support and technical expertise to aid decision-making, support future growth, and safeguard the company’s financial assets. This is achieved through two primary functions: Central Finance, which supports the Board with financial reporting, projections, and technical advice, focusing on financial accounting, compliance, and best practice; and Finance Business Partnering, which supports Practices by analysing and predicting Revenue and Gross Profit performance to aid commercial decisions and fulfil financial reporting obligations to customers.

About the Role 

We are seeking a meticulous and proactive Accounts Payable Administrator to join our Finance team. The successful candidate will be involved in all aspects of the accounts payable process, working collaboratively with the other Administrators in Finance as well as the Project Administrators and Project Officers in our consulting practices.

Key accountabilities include:

• Processing monthly supplier purchase invoices, time entries, expenses and other supporting documents, ensuring accuracy and compliance with company policies.
• Managing the accounts mailbox to provide excellent customer service to internal and external stakeholders.
• Managing the invoice approval process.
• Ensuring timely payments to vendors through a weekly payment run.
• Assist with month-end closing activities and financial reporting.
• Support audit and reporting requests as necessary.  
• Working collaboratively with the wider company to promote best practice.

About you

We are looking for someone who has:

• Proven experience in accounts payable.
• Strong attention to detail and accuracy in data entry.
• Strong numerical and analytical skills.
• An eagerness and willingness to learn, share learnings, and work collaboratively.
• Effective communication and interpersonal skills.
• The ability to work in an organised and effective way with good prioritisation skills and the ability to be proactive and know when to ask for help.
• A team player, supporting the rest of the Finance team and the business when needed.
• Experience with Microsoft Excel.
• Experience with Microsoft Dynamics 365 (Project Operations and Business Central), desirable but not essential.
• Experience of working with a large number of suppliers who are individuals (rather than companies), desirable but not essential.

Our benefits

We offer:

·       A matched company pension up to 5% with a wide range of fund options. 

·       26 days holiday per year, plus 3 flexible days and the option to purchase another 5 days, flexible bank holidays (you can take these whenever you wish) and the opportunity to buy holiday

·       Hybrid and flexible working

·       Cycle to work scheme 

·       Itad Rewards: Offers up to 20% discount at over 100 UK retailers.  There are savings on gym memberships, holidays, restaurants, cinemas, and gym memberships and an average of 5% discount on supermarkets - giving you the option to take advantage of the benefits which are most impactful for you. 

·       Discretionary bonus scheme

Our office is easily accessible, close to public transport and dog-friendly.

If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferrable.  You may be just the right candidate. 

We are committed to equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief.