Accounts Payable Assistant

Bath, England, United Kingdom

3/13/2025

Buro Happold is a global engineering consultancy with a reputation for delivering innovative and sustainable solutions. We are seeking a detail-oriented and motivated Accounts Payable Assistant to join our team.

In this role, you will be responsible for processing supplier invoices, managing employee expenses, and performing regular month-end tasks. Your keen eye for detail and ability to follow processes accurately will be crucial to your success.

As part of the Central Finance Accounts Payable team, the Accounts Payable Assistant will ensure supplier invoices and employee expenses are processed, approved and paid efficiently as well as carry out regular month end tasks. Candidates will need a keen eye for detail, be able to accurately follow processes and work effectively as part of a team as well as being able to work independently.

This person will also assist the business functions in using the various software necessary to get suppliers paid on time and their personal expenses paid promptly. Candidates will need excellent communication skills and a strong desire to help people and provide a high level of customer service. This candidate must be confident in dealing with people both face-to-face and online, at all levels.

Key Duties

• Provide direct assistance to business functions in processes and using software to set up suppliers, raise PO’s and complete expenses;
• Ensure invoices are recorded onto the system in a timely manner;
• Ensure Expenses comply with company policy and tax legislation;
• Support the objectives of the PL team, the wider Finance team and the Company as a whole.
• Resolve queries and provide support to business functions in relation to setting up suppliers, raising PO’s and completing expenses
• Registering incoming supplier invoices
• Processing travel invoices from travel provider
• Processing employee expense claims while monitoring compliance with expenses policy
• Resolving external queries by email and phone
• Performing supplier statement reconciliations
• Posting direct debit and standing order transactions
• Processing credit card expenses and banking cash receipts
• Carrying out month end close processes
• Assist with weekly payment runs
• Any other accounts payable tasks as required
  
  
  

Skills & Experience

• Comfortable using Microsoft Office particularly email and excel.
• Experience working in an accounts payable or other transactional team
• Basic understanding of VAT
• Experience of Unit 4 Business World / Agresso
• Experience of a Purchase Order system
• Ideally studying towards or having completed AAT
  
  
  

What We Offer

• Bring your knowledge and expertise to one of the world’s most respected consultancies.
• Hybrid working arrangements – minimum 2 days per week in the office.
• Attractive salary and benefits package including life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
• An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
  
  
  

Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you . Contact [email protected] so we can work with you to support you throughout your application.

Attached documents

• Accounts Payable Assistant JD.pdf