Accounts Payable Officer

Job Purpose:

The Accounts Payable Officer is to complete payments and control expenses by receiving payments, processing, verifying, and reconciling invoices. They are also responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner.

The incumbent will be a key support to the business in ensuring adherence to the Branch Expense Policy and supporting the Financial Controller in monitoring appropriate financial controls within the local operations.

Key Accountabilities:

• Key point of contact for all Branch Expenses and Invoices
• Responsible for Branch third party payment process and procedures
• Assist in the preparation of statutory, tax and management reports.
• Key Branch contact for all London and Group for journal entries on cross border charges.

Invoice Administration

• Invoice management & processing,
• Processing of staff expenses according to Bank Policy
• Ensure all third-party payments are made in alignment with FAB LB expense & procurements policies
• Work with Manager to ensure correct VAT treatment for non UK invoices (including FAB HO recharges)
• Expense analysis and review of vendor records
• To raise any concerns over expense payments immediately to line manager
• Ability to liaise with external suppliers.

Journal and Reporting Assistance

• Journal creation & input across the Bank
• As required support the preparation of the quarterly and annual VAT returns
• Maintenance of Fixed Asset Register including running fixed asset verification process.

Teamwork

• To constantly consider improvements to the efficiency & effectiveness of the role but also the wider department
• Act as cover for other departmental staff
• Input into operational risk reviews, KRI reporting and similar
• Undertaking ad-hoc duties as directed by line or department manager.
• Assist in reviewing all related procedures.

Qualification & Experience:

Essential

• Minimum 12 months working within an account payable function
• Understand various VAT treatments when processing invoices
• Possesses strong attention to detail, organization, presentation & communication skills

Strong Preference

• Experience of Oracle Fusion AP & FA Applications or similar systems
• Ability to prepare ad hoc reports using Microsoft Excel and maintaining spreadsheets
• Experience of working in banking/ finance sector
• Compiled and submitted VAT returns for partial exempt entity.

Other

• Systems knowledge – High level of Excel expertise, well versed with MS Office.