Administrative Assistant

Belfast, Northern Ireland, United Kingdom

12/23/2024

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

This is a fulltime, permanent position working Monday - Friday 09:00 - 17:00.

The successful candidate will report to the Sample Reception Manager and Account Manager. This role covers administration with basic finance tasks within a busy state of the art laboratory environment.

• Look after front reception- greet customers, liaise with departments, filing.
• Deal with customer queries.
• Deal with telephone and email queries (internally and externally). This will include daily monitoring of accounts payable and info@ email accounts.
• Set up/review new customer records.
• Co-ordinating emails in the shared mailbox.
• High volume data input onto database.
• Raise purchase orders online (e.g. Coupa)
• Scan posted receipts and remittances and forward to financial team offsite.
• Raise manual credit notes and invoices.
• Support the Commercial team.
• Co-ordinate with accounts regarding supplier & customer invoices.
• Invoice reviews.
• Assist with admin duties of new tenders/projects.
• Other ad hoc duties as per business needs.
  
  
  
  

Qualifications

• Driving licence and your own transport
• GCSE English and Mathematics or equivalent
• Knowledge of Microsoft Office; specifically, Excel, Outlook and Word.
• Effective communication skills to all levels of an organisation (both internal and external).
  
  
  
  

Additional Information

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Enhanced Annual Leave Entitlement
• Additional Annual Leave Purchase scheme
• Annual Leave Sellback Scheme
• Additional Annual Leave at Employees set service dates
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6+ months service)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health and Wellbeing Programmes
• Free parking
• Worldwide career opportunities
• We also have in place rewards recognising the great work out employees deliver, their dedicated service and celebrating special life events.
  
  
  
  

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data

As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date

We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.

Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/