Administrative Assistant

Aberdeenshire, Scotland, United Kingdom

12/12/2024

Job Description

As an Administrative Assistant based in Portlethen, you will raise invoices and issue them to customers and produce purchase orders for various internal departments. Attend to visitors on site and answer and direct calls. Act in professional manner and carry out tasks in accordance with company policies and procedures.

Duties & Responsibilities

• Carries out administrative duties such as printing, filing, typing, copying, binding, scanning etc.
• Raise purchase orders in JD Edwards system and issue them to suppliers / business departments.
• Attend to visitors in reception (issue out PPE / set up induction)
• Provide information by answering questions and requests to both clients and business departments.
• Raise work orders, prepare invoices in JD Edwards and issue invoices to customers.
• Maintains inventory for office supplies by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Perform other duties as assigned.
  
  

Qualifications

• School leaver (college or academy)
  
  

Skills, Training & Specialist Knowledge

• Highly detail orientated and organized in work
• Ability to meet assigned deadlines
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Problem Solving
  
  

What We Offer You

Health & Wellbeing:

• 30 days holiday plus 4 bank holidays
• Private Medical Insurance
• Employee Assistance Programme
  
  

Finance & Protection

• Pension Plan
• Income Protection
• Life Assurance
• Personal Accident
  
  

A flexible benefits program for you and your family through salary sacrifice:

• Dental Insurance
• Healthcare Cash Plan
• Partner Life Assurance
• Critical Illness
• Retail vouchers
• Gym membership
• Cycle to work
• Travel insurance
  
  

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.