Administrative Assistant

Administrator - Real Estate Finance Team - Birmingham

About us:

Shakespeare Martineau is a law firm with big ambitions for both our clients and our people. We are one firm of original thinkers, inspired to create an outstanding future for our clients, our people and our community.

Working with organisations of all sizes our team delivers a broad range of specialist legal services, and has particular expertise across sectors including but not limited to; energy, education, banking & financial services, investment funds and advanced manufacturing.

Our vision is to be the outstanding legal force in our specialist sectors and markets. Our people are renowned for their flair and individuality.

We firmly believe that people and spirit are at the heart of everything we do. Our commitment is to help all our people fulfil their careers and ambitions and we strive to create an environment where each individual can understand and then achieve their full potential. Great performance for us is a blend of excellent technical and business skills and the talent and drive to do things differently.

The team:

Our multi-disciplinary Real Estate Finance team has extensive experience in advising banks, building societies and other funders including property investors and developers. We are one of the largest teams in the West Midlands with a team of around 30 people experienced in Islamic finance issues alone. We advise our clients on a variety of matters including development finance, facility letters, guarantees, investment finance, loan book management, LPA receivership, priority/subordination deeds, security documents and short-term lending.

The role:

You will work as part of a team to provide administrative support to help our legal teams deliver great service to our clients.

What you will be doing:

• Assisting partners and solicitors to produce high quality legal services to clients on a broad range of work
• Archiving, storage and retrieval of documentation (electronic and paper versions)
• Assisting with opening and closing electronic files
• Scheduling deeds
• Handling Land Registry applications and carrying out Land Registry searches
• Submitting documentation to Companies House
• Drafting and processing invoices and assisting with billing procedures
• Maintaining post-completion spreadsheets
• Assisting Audit Manager with key day to day roles
• Liaising with key clients regarding various reports
• Dealing with case management systems to audit files
• Using case management system to close files
• Photocopying, scanning, faxing, printing, filing and collating documentation

What you will need:

Skills and experience you will have:

• You have just finished university and looking to start your career within an amazing firm!
• Previous office administrative experience is nice to have but not a must
• Confidence with IT systems to include Microsoft Word and Excel
• A good basic keyboard ability

Key competencies you will need:

• The ability to work well in a team and develop good working relationships with colleagues and others
• Good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• The ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
• To be able to demonstrate flexibility, initiative and confidence in your own ability

About you – you will be:

• Highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• Respectful towards others and have a positive, willing and ‘can do’ attitude
• Passionate about a career in law

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Bristol, Edinburgh, Leicester, London, Milton Keynes, Nottingham, Solihull, Southampton, Stratford-upon-Avon, Lincoln and Sheffield.

Want to find out more about our amazing benefits?

Additional information:

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

About Shakespeare Martineau

Welcome to Shakespeare Martineau, where we're more than just a full-service law firm. With over 1100 specialists, including lawyers and business support professionals, we're committed to unlocking potential in our people and clients, inspiring confidence, growth, and development.

Our purpose is clear: we provide creative solutions and advice that help individuals and businesses achieve their commercial and personal goals. But what truly sets us apart is our focus on building lasting relationships and championing our clients, ensuring they receive the best possible business and personal advice.

At Shakespeare Martineau, it's our people who make us special. We understand what our team members want and give them the support they need to succeed. Recognising everyone's contribution and harnessing the unique power of teams, we work together to achieve success.

Diversity is at the heart of our firm. We actively build and develop diverse teams, bringing together different backgrounds, personalities, and perspectives to deliver amazing solutions for our clients. We believe in playing to our strengths, constantly striving to improve, and empowering our teams with individual responsibility for their own learning and growth.

Join us at Shakespeare Martineau and become a valued member of a team where we unlock your potential, appreciate your contributions, and achieve success together.

As part of Ampa, we are part of a large multi-brand group, all of our brands are linked by a shared purpose and set of values that brings about a positive, inclusive and diverse work culture - helping everyone achieve their ambitions.