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THE POSITION
The Brattle Group, a privately held, global economics consulting firm, is looking for an Administrative Services Assistant to join our London, UK office. The Administrative Services Assistant (“ASA”) will provide administrative support to the Senior Administrator team members, Principals, and the consulting staff in the areas of expense reports, travel, document and presentation preparation, and special projects. In addition, the ASA may act as back-up support for facilities with duties including reception-related duties, office maintenance, and catering/meeting set-ups. This position reports to the Senior Manager of Administration & Facilities.
Administrative Suppor
tProvide support to the team of Senior Administrator
- sPrepare and submit expense reports
- .Assist where needed with monthly billing including time log coordination, drafting cover letters, and compiling invoice packets
- .Provide formatting, editing, and proofreading support for work products as needed
- .Schedule and book Principals’ travel and prepare and maintain travel itineraries
- .Update and maintain client contacts in InterAction and assist with annual Holiday Card Lists for consulting staff
- .Coordinates logistics for meetings, including room set up/break down, and catering
- .Perform copying, binding, scanning, and materials distribution as requested
- .Assist with the planning and coordination of office social events and initiatives
- .Assist with BSS initiatives as needed
.
Facilities Back-Up Suppo
rtProvide back-up support to the facilities team as neede
- d.Act as first point of contact for visitors, and covers reception as neede
- d.Ensure overall readiness and neatness of general office space, including common areas and conference rooms. Assists with catering set-up and break down as neede
- d.Ensure kitchen, printers, and copier stations and stationary cupboard are consistently neat and well stocke
- d.Purchases snacks and supplies as neede
- d.Ensure fresh coffee is brewed and readily available first thing in the morning and consistently replenished throughout the da
- y.Distribute mail and packages; maintains postage machine; orders, restocks postage supplie
- s.Per the weekly conference room meetings schedule, assist with meeting set-ups which can include: initiating or accepting meetings via video conference and logging into Zoom; catering; assisting with preparation of materials or packet
s.
THE CANDID
- ATEBachelor’s degree preferred; equivalent experience conside
- red3-4 years of professional experience ideally in professional services environm
- entIntermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook requir
- ed.Strong ability to take initiative and ownership of projec
- ts.Must be self-motivated, work independently, and keep in constant communication with team members and manag
- er.Takes pride in working within a high-quality, high-integrity organizati
- on.Maintains strict confidentiality and exercises appropriate judgme
- nt.Thrives in fast-paced office environment handling multiple tasks and deman
- ds.Ability to work effectively and to interact with team members and manag
- er.Ability to concentrate and pay close attention to deta
- il.Requires physical activity including some bending and lifting up to twenty (20) poun
ds.
