Admissions Coordinator

Admissions Coordinator

Location: Hybrid/London

Type of Contract: Permanent, Full Time

Start Date: ASAP

Salary: Competitive

Who we are: Oxford International

Oxford International Education Group is a renowned institution dedicated to providing exceptional educational experiences to international students. With a global presence and a commitment to academic excellence, we strive to empower students to achieve their full potential and thrive in a dynamic, interconnected world. We are proud of our culture and have recently been officially certified as a Great Place to Work ©!

Main duties and responsibilities

Student & Agent Engagement

• Respond to prospective student and agent enquiries, providing guidance on programs, entry requirements, and admissions procedures.
• Support students throughout the admissions journey, ensuring clear communication at every stage for enrolment onto Oxford International programmes.
• Advise on application deadlines, document submissions, and next steps, keeping students and agents well-informed.
• Assisting with Higher Education and University applications on behalf of our students, facilitating smooth processes with partners and providing guidance and support throughout the student journey.

Admissions Administration & Record-Keeping

• Organize and input applicant data into internal databases, maintaining accurate and up-to-date records and documentation.
• Track application progress and ensure all required materials are received and properly logged.
• Assist in refining administrative processes and ensuring compliance with institutional standards.

Internal Collaboration & Communication

• Liaise with the Academic Team to verify student entry requirements and ensure qualifications meet program standards.
• Work closely with the Programme Team to distribute accurate, current information to applicants and students.
• Coordinate with the OIDI and OIPC centres to support student enquiries and act as a communication link between students, agents, and support staff.

Operational & Event Support

• Support the Admissions Manager in planning and coordinating key events, recruitment periods, and onboarding timelines.
• Participate in student outreach initiatives, open days, and other key dates throughout the admissions calendar.

Person specification

Legal requirements

• Eligibility to live and work in the UK
• Satisfactory Enhanced DBS Disclosure

Knowledge, qualifications, and experience

• Understanding of education sector and pathways courses.
• Knowledge of qualifications and experience of application processes.
• Experience of student management and communications.
• Undergraduate degree or equivalent (Desirable)
• Knowledge of online safeguarding (Desirable)

Skills & Abilities

• Proficiency in Microsoft Office; familiarity with CRM or database systems is a plus.
• Excellent organizational skills with the ability to organize and prioritise a varied workload
• Excellent communication and customer relation skills.
• Highly organized, with strong attention to detail and time management.
• Proven ability to work to deadlines and work under pressure.
• An excellent eye for detail and the ability to work accurately and efficiently.
• Ability to collaborate effectively across teams and departments.
• Experience of delivering presentations confidently and effectively (Desirable)
• Knowledge of higher education systems and international student pathways is advantageous (Desirable)

Personal attributes

• A fully supportive team member
• A positive, ‘can-do’ approach to work
• Willingness to work flexibly and ‘go the extra mile
• Acts with integrity at all times

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. This role involves working with children and is exempt from the Rehabilitation of Offenders Act 1974.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.