Assistant Company Secretary

OVERVIEW

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

The Maples Group looks to add a London based Assistant Company Secretary to our team and invites eager and qualified candidates to apply. This role is a 6 month Fixed Term contract. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The SA will assist the Group Company Secretary and Assistant Company Secretary (together, "Group CoSec") with the overall corporate governance of the Maples Group. The role will report into the Group Company Secretary and will work day to day with the Assistant Company Secretary. The Primary Functions of the role include, but are not limited to, the following core corporate governance functions:

• Scheduling board meetings
• Organising and distributing board packs
• Assisting with the drafting, preparation and execution of minutes and written resolutions
• Creating and updating internal trackers
• Assisting in providing a central point of contact and coordination for all aspects of corporate governance across the various jurisdictions
• Assisting in maintaining a central diary for board meetings and AGMs for all Maples Group entities
• Assisting in maintaining a central repository of minutes and resolutions for all Maples Group entities

In addition, the role includes supporting the Group Company Secretary and Assistant Company Secretary with broader initiatives, including, but is not limited to, the following:

Board and committee governance

• Assisting with the filing of minutes and resolutions of the Maples Group entities in their the official minute books
• Where required, attending meetings and preparing agendas, draft minutes and written resolutions

Authorised signatories

• Assisting with Group CoSec keeping authorised signatory lists up-to-date for all Maples Group entities (either maintaining directly or holding copies)
• Assisting Group CoSec with keeping banking signatory resolutions up to date for all relevant Maples Group entities (either maintaining directly or holding copies)

Corporate information

• Assisting with the maintenance of the central database of all Maples Group entities with core entity information
• Assisting with updates to our internal intranet with relevant corporate information for MaplesFS Group entities (for distribution by MaplesFS staff in response to client due diligence requests)

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• 3 – 5 years of experience in an Assistant Company Secretary (or similar) role
• Prior experience in compiling board packs and drafting minutes is required
• Attention to detail with a high level of accuracy
• Fluency in written and spoken English
• A team player, capable of working together towards a common goal
• Experience of the full Microsoft Suite
• Excellent experience in Outlook and calendar scheduling
• Self motivated and pro-active
• Able to deliver to deadlines
• Good communication skills, both written and verbal
• Good Interpersonal skills
• Ideally, experience with Diligent software

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Hybrid Working
• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at https://maples.com/privacy for details on how we handle personal information relating to job applicants.