Assistant, HR Operations

London, England, United Kingdom

5/7/2025

What You’ll Do:

As a key member of the HR team, the HR Operations Assistant will provide support across the HR function, working closely with both the HR Business Partners, Recruiters and the wider HR teams.

This is an exciting opportunity to work in a fast-paced HR environment, in a broad HR role, supporting the HR function to deliver an exceptional employee experience.

The ideal candidate will provide dedicated HR transactional support to employees. The individual will be detail oriented, able to prioritise deadlines, and work closely with the team to ensure accurate employee lifecycle data.

Key Responsibilities Include But Not Limited To:

• Own and manage the drafting and issuing of employment contracts and employee lifecycle paperwork via our esign platform, ensuring all documentation is collected and recorded accurately on Workday, and communicated to the HR Business Partners (HRBPs).
• Take responsibility for processing and tracking pre-employment checks via our background checking partner and raising any issues with the HRBPs in a proactive and timely manner.
• Provide general administrative support and reports to the HRBPs, Recruitment team and other stakeholders as required.
• Collaborate with the Office Admin and IT teams to ensure new joiners receive a consistent, efficient and welcoming onboarding experience, ensuring they are set for success from day one.
• Assist the HR Operations team with ad-hoc projects, including Merger & Acquisition integration efforts, system data and process audits, and other employee experience initiatives.
• Audit Workday regularly to ensure data accuracy and integrity.
• Partner with the Payroll team to ensure accurate and timely information on all employee changes in the monthly payroll cycle.
• Maintain organisation charts for the business and share with HRBP team on a monthly cadence.
• Partner with the Immigration team on any visa related documentation as required.
• Occasional processing of invoices for HR related business costs.
• Any other duties that may be within scope of the role.
• Join regular meetings with the HRBP team to learn about the business and what’s on the HR agenda.
  
  

You Will Have the Following Strengths:

• A keen interest in human resources and employee experience fields.
• Demonstrable skill in being a motivated self-starter.
• A learning mindset with natural curiosity, and drive for problem-solving and collaborating.
• Excellent computer skills and experience of working with MS Office products and HR systems.
• A desire to understand the capabilities of workday and maximise its use in relation to reports and HR Operations.
• The ability to multitask, set priorities and be thorough in your approach to work.
• Excellent communication skills, both verbally and in writing.
• Strong organisational skills.
• The ability to safeguard and maintain confidential information.
• A strong sense of teamwork with the ability to create, maintain and build positive relationships.
• Be comfortable with thinking outside of the box and sharing creative ideas for process improvements.
• Ability to build strong working relationships with the HRBP team.
• Confident in asking questions and clarification where needed from colleagues.
  
  

Our Work Ethic:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We have adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.

If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

 

Working Conditions: 

• Contract Type: Fixed Term Contract till Jan 2026
• Working hours: 0900 – 1700
• Working days: Monday – Friday
• Division: Human Resources
• Location: Chiswick Park, London