Bid Project Manager - Fixed Term Contract - 12 months

Would you like to help enrich the lives of learners around the world?

At RM, we’ve been pioneers of education technology since 1973. We provide technology and resources to the education sector, supporting over 10 million students worldwide. We work with over28,000 schools, nurseries, and education trusts in 115 countries to deliver customer-centric solutions that improve education outcomes.

What we do helps learners at all stages of their lives, from preschool to higher education and professional qualification; we partner with schools, examination boards, central governments and other professional institutions to enrich the lives of learners.

RM Group operates through three businesses: Technology (Managed Services, Software and Infrastructure for Schools), Assessment (Software and Services) and TTS (Educational Resources).

Within the assessment market we are experts in providing solutions for online exam testing and marking and the management and analysis of educational data. We work with government ministries, exam boards and professional awarding bodies for high stakes assessment such as GCSEs, A Levels, and professional qualifications. Each year, our software is used globally to conduct hundreds of thousands of on-screen tests and to mark millions of paper-based scripts. For over a decade we have been partnering with the world’s leading awarding bodies to deliver intuitive, secure, and reliable e-marking solutions.

Visit our website to find out more: www.rm.com/assessment

The Bid Management Team supports RM’s Business Development and Strategic Account Management teams and the Contract and Commercial Manager in leading proposal production for both new business and contract renewal activities, ensuring the timely submission of compliant and compelling proposals.

Members of the team report the Head of Customer Partnerships.

The team provides guidance and support on RM Assessment and wider company proposal governance processes and promotes proposal management best practice.

The Bid Project Manager role exists to help oversee the Bid Governance process, ensure sufficient resources are allocated to each opportunity and to manage the production of winning proposals.

Through appropriate governance RM Assessment will focus resources on winning new customers and renewing contracts with existing customers, to support our growth strategy.

Responsibilities

Administrative Management of Proposals and Bid Teams

• Ensure the Bid Governance process is adhered to for all relevant customer proposals, bids, renewals and contract variations.
• Ensure that Bid Teams are appropriately resourced and are equipped appropriate work orders
• Responsible for all administrative aspects of proposal development; ensuring security and integrity of all proposal documentation, coordinating writers and reviewers for all proposal content, scheduling regular progress reviews with the bid team, and leading the final check and assembly of proposal documents prior to submission.
• Work with the Bid Lead to co-ordinate bid proposal presentations where required.
• Working with the Bid Lead and relevant Contract Management personnel to co-ordinate and contribute to the contracting process , co-ordinating contract writing, reviewing and assisting the creation of contract documentation if required.

Ensuring Governance is being adhered to:

• Working with the Bid Lead to ensure all appropriate checkpoints have been met during the opportunity lifecycle.
• Guide the Bid Lead through required governance documentation and processes.
• Facilitate and moderate governance meetings as appropriate, including the recording and dissemination of actions.
• Recording the outcomes of governance meetings as appropriate

Conduct Win/Loss reviews following each bid submission outcome:

• Draw on lessons learned to identify areas for improvement.
• Recording of bid outcomes
• Contribute and where relevant lead process improvements within the Bid Management and Sales teams - feeding back into Operational teams to ensure bids are not only compliant and compelling but also deliverable

Creating and maintaining content for common proposal sections such as customer references, CV’s, and reusable diagrams

Reviewing Bid opportunities communicated to us from national and international Bid and Procurement Portals, including the distribution of opportunities to the relevant team member.

Experience

Skills Required

• Experience in proposal creation with proven success in managing winning bids.
• Excellent communication skills with the ability to influence stakeholders at all business levels as well as external suppliers/partners.
• Time management and organisational skills required to coordinate proposal inputs, prioritise activities and schedule reviews.
• Ability to identify risks and mitigation strategies for the proposal submission and escalate where necessary.
• Drive for continual improvement in proposal creation processes. Identifying areas for improvement and collaborating with teams to deliver positive changes.

What’s in it for you?

At RM we have My Work Blend @RM which provides office-based colleagues with multi location and hybrid working options. As well as your office base, you can spend a proportion of your time working at other locations that suit your role and your life, including home, other offices, customer sites, distribution centres or on the move. We encourage you to discuss arrangements for this role with your potential line manager during the recruitment process.

As well as a competitive salary and our core benefits package which includes private medical healthcare, life assurance and a Group Personal Pension Plan with higher contribution levels available, some roles are also eligible for a performance-related bonus. There are lots of voluntary benefits too. You could buy additional annual leave, join our dental plan, sign up for a health assessment, or take part in our cycle to work scheme. You could even earn yourself an extra bonus for successfully recommending a friend or family member for a position within RM.

To better reflect the society that we serve, we’re committed to building a diverse workforce and creating an inclusive and welcoming environment for all. To achieve this, we create teams of talented people from different backgrounds and experiences and strive to be a business where our people can bring their whole selves to work, we also want to make the recruitment process as inclusive as possible for everyone. Should you require additional support with your application or through the interview process, please contact us at [email protected].

Unfortunately, we are unable to offer visa sponsorship for this role.