Business Development Assistant

Job responsibilities:

• Diary management – arranging meetings, bookings, and some travel, checking Outlook calendars, reminding re appointments and assisting in their preparation
• Typing correspondence, reports, spreadsheets, emails and other documentation
• Supporting the firm’s BD efforts by maintaining various databases such as the referral, pitch/tender and credentials trackers
• Carrying out market research and supporting the BD team with new business analysis/reports to help identify new opportunities for the firm
• Supporting on annual legal directory submissions
• Supporting on BD budget reports and liaising with Accounts team
• Co-ordinating meetings for line manager with fee-earners or with external consultants for ad-hoc projects
• Answering and initiating communications virtually and in person, with both the business services teams and with the fee-earners
• Assisting at events and corporate hospitality as and when required
• Capturing strategic client relationship information using InterAction CRM
• Assisting with producing collateral, such as brochures, pitches and videos
• Assisting with key business relationships and supplier contracts
• Attending BD meetings where appropriate to take notes and record actions
• File management, ensuring filing is up to date and correct and that information is easily accessible
• Further duties as required by line manager and the BD team

Job skills:

• Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure
• Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information
• Excellent knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint and Excel)

General skills:

• Well organised, uses initiative, prioritises appropriately, applies self, shows attention to detail, manages own workload and meets deadlines
• Demonstrates excellent communication and interpersonal skills (respectful, positive, articulate, professional and sympathetic)
• Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately
• Shares information and ideas
• Accepts and follows instructions, listens, makes notes, questions appropriately, co-operates
• Aptitude to pick up new technology and software
• Shows sound judgement and decision-making skills; acts within boundaries
• Shows commitment, passion and enthusiasm
• Is a respectful, reliable and supportive team player
• Reflects the firm’s culture