Business Operations Coordinator

London, England, United Kingdom

12/18/2024

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

The position will support the editorial news and programming operations throughout EMEA, based in London. Provide visibility into business activities by maintaining cost reports on expenses and providing ad hoc analysis to facilitate decision making. As a ‘company connector’ you will ensure compliance with expense management, company policies, procedures, processes, and procurement – liaising with Finance, Accounting, HR, Legal, Security, Procurement, and Compliance. Where appropriate, issues will be escalated to appropriate levels. Although a significant amount of time will be spent on transactional activities, several strategic process and cost-saving initiatives are currently in-flight, where support will be required.

Your Role Accountabilities…

• Manage and review Concur expense reports, ensuring accurate allocation of expenses and timely approvals.
• Oversee invoice approval processes and ensure purchase orders are properly receipted in the system.
• Maintain and update department budgets, tracking expenses and ensuring alignment with financial goals.
• Provide regular updates and reports on cost tracking to relevant stakeholders.
• Facilitate the procurement of equipment as needed, ensuring proper vendor selection, cost control, and delivery timelines.
• Manage the onboarding process for new employees, freelancers, and vendors, ensuring compliance with company policies.
• Provide operational support for strategic projects, assisting with resource allocation, timeline management, and tracking progress.
• Be available on-call for urgent matters, including handling breaking news and processing cash advances.
  
  

Qualifications & Experience…

• Solid experience in a similar role.
• Proficient in Microsoft Office, particularly Excel, with strong data analysis skills.
• Highly accurate, detail-oriented, and analytical with excellent communication skills.
• Strong interpersonal skills and ability to work collaboratively within a team.
• Well-organized with the ability to manage multiple tasks and priorities effectively.
• Familiarity with expense reporting systems, ideally SAP Concur.
• Experience with accounts payable systems, such as PeopleSoft and SAP Ariba.
• Prior experience within a multinational and/or media organization is a plus.
• Experience in project management and/or process improvement (Lean Six Sigma) is desirable.
  
  

Hybrid Working - This role is advertised as a Hybrid work model, that combines remote and in-office work, following our current company policy and to be agreed with your Line Manager. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement where this is essential to business needs and upon reasonable notice to you.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.