Business Support Coordinator

London, England, United Kingdom

12/19/2024

Knight Frank is looking to hire a Business Support Coordinator to support our Logistics & Industrial Agency department on a 12 month fixed term contract.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Role

This is a role is for a highly motivated, results driven Business Support individual, supporting team members within the Logistics & Industrial agency department. You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department.

Responsibilities

• Drafting and raising fee invoices for the department.
• Providing support to the CDD team by logging requests and facilitating necessary actions.
• Assisting the Head of Department/Team with administrative tasks and coordination.
• Supporting Lease Advisory with report formatting and documentation.
• Registering instructions, coordinating CDD, obtaining title deeds, and conducting conflict-of-interest checks.
• Managing legal, facilities, IT, and other support through Converge system tickets.
• Overseeing property key management for the department.
• Managing diaries and scheduling meetings for team members.
• Coordinating expenses by prompting team members to submit claims and managing expenses for several team members.
• Formatting and assisting with the finalisation of client reports and documents.
• Providing document assistance, including typing, taking minutes, and preparing schedules.
• Creating presentations for both internal and client-facing meetings.
• Coordinating events such as Future Gazing and client events, managing RSVPs and invitations.
• Updating and maintaining Hub records, including contacts, property/activity records, and subscription/marketing lists.
• Arranging and booking travel for team members and executives.
• Managing business card requests and coordinating archiving activities.
• Assisting with inbound enquiry calls and switchboard duties.
• Coordinating team CV updates and assisting with new starter and graduate onboarding.
• Acting as MCC Champion by completing training and supporting marketing requests.
• Providing cover where needed to ensure smooth team operations.
  
  

Key Experience Required

• 3+ year experience in a similar operations or administrative role.
• Proficient using Microsoft Office.
  
  

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.

We are committed to creating an inclusive, diverse and equitable workplace. We welcome applications from all individuals and provide equal opportunities for everyone. We also offer reasonable adjustments to ensure all candidates have a fair chance during the recruitment process.