Company Secretarial Assistant - 12 month FTC

London, England, United Kingdom

3/31/2025

General

Job Description And Person Specification

Job Title: Company Secretarial Assistant - 12 months FTC

Division: Finance

Key Relationships: Beazley Board Directors, Executive Committee.

Job Summary: To support the Corporate Governance team in running an effective and efficient administrative and secretarial function for the Beazley group.

Key Duties And Responsibilities

Company Secretarial

• Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
• Organise meetings as instructed including scheduling dates and logistics
• Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
• Maintain the Board and Committee agenda plans
• Manage the Board and Committee action logs on a timely basis
• Prepare meeting packs for the team prior to meetings
• Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
• Ensure Beazley Group Company and Committee minute books are complete and up to date
• Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
• Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team
• Support the Group Company Secretary and other members of the team as directed
• Manage ad hoc tasks/projects as requested by the team
  
  

Personal Specification

Education and Qualifications

• Willingness to work towards a chartered secretarial qualification is desirable
  
  

Skills And Abilities

• Excellent attention to detail
• Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
• Ability to be adaptable to changing circumstances
• Able to manage uneven workload and respond quickly to ad hoc queries from the business
• Strong organisational skills
  
  

Knowledge and Experience

• Experience with interacting at Executive level
• Experience with production of Board and Committee packs
• Experience with calendar and meeting management
  
  

Aptitude and Disposition

• Outcome focused, self-motivated, very flexible and enthusiastic
• Professional approach to successfully interact with senior management /colleagues/ external suppliers
• Diplomatic
• Able to work as part of a team and use own initiative