Company Secretarial Assistant

Newbury, England, United Kingdom

11/29/2024

We understand that the best business partnerships are genuine, and trust comes easily when you have the right partner beside you. That’s why we place relationships at the heart of everything we do.

A different breed of communications provider. Loyal. Supportive. Reliable. By your side. Together, we can accomplish extraordinary things - we can be #GoodTogether.

A Bit About Us 🏢

Gamma is a leading supplier of Unified Communications as a Service (UCaaS): we provide voice, data, and mobile products and services to the UK, German, Spanish, and Benelux business markets.

Gamma is expanding its UCaaS presence in Europe with a family of businesses focusing on digital automation, delivering Gamma-powered services to SME customers via a network of channel partners in Germany, Spain, and the Benelux region.

Who are we looking for? 😊

We are looking for a dedicated and confident Graduate Company Secretary or Company Secretarial Assistant to join our growing team at Gamma. This role is critical in supporting the Company Secretary with a wide variety of projects, including board and committee meetings, the Annual Report and subsidiary entity management.

What will you be doing day-to-day? 📞

Board Support and Meeting Governance

• Support on organisation and preparation of agendas and papers for Board & Committee meetings
• Ensure arrangements for Board & Committee meetings are completed accurately including making bookings and sending invitations.
• Create and update various Board schedules, including:
• Board meeting dates.
• Meeting attendance.
• Conflicts of interest and external appointments.
• Training register.
• Shareholdings.
  
  
  

Annual Report and AGM

• Act as the main liaison with the design agency for the production of the Annual Report and Notice of Meeting.
• Oversight of the Annual Report timetable and co-ordination with key internal colleagues.
• Draft the Directors’ Report and the first draft of the Governance Report.
• Liaise with registrar to agree on the mailing matrix and supervise the mailing process.
• Management of AGM – ensure bookings made, paperwork drafted and directors arrangements for attending
  
  
  

Regulatory Announcements

• Draft routine announcements for Company Secretary approval and support with ad-hoc announcements.
• Update and maintain associated schedules.
  
  
  

Corporate Records and Compliance

• Oversee group subsidiaries, conduct desktop reviews of statutory information and ensure all filings made on time
• Provide support for employee share plans (CSOP, SAYE and SIP) including grants, maturities and exercises.
• Maintain various schedules to support UK listed company requirements.
• Review and input onto changes in group policies.
  
  
  

What you’ll need 🚀

• Qualified Grad CGI or working towards this qualification
• Experience of working for a UK listed plc
• Awareness of UK Companies Act and UK Listing Rules
• Good knowledge of Word and Excel
• Knowledge of Diligent Boards desired but not required
  
  
  

Personal attributes

• Excellent project management skills including organisation and problem solving
• Strong relationship management skills alongside ability to work independently in a small team
• Attention to detail, accuracy and layout
• Communication skills with ability to liaise confidently with senior stakeholders and under pressure
  
  
  

A few things to note

• This is a hybrid role; we require you to be in our London office at least 2 days a week.
• We do not need agency support; we do all our recruitment in house.
• Unfortunately, we can't offer visa sponsorship or relocation support for this role.
  
  
  

If you feel you could be a good fit for Gamma but do not think that you meet all the requirements, we still encourage you to apply as you could be the person that we are looking for! Gamma is an equal-opportunity employer. We care about inclusion and believe in having diverse teams where everyone can be their true authentic selves.

We value each person and their range of backgrounds and actively encourage people from underrepresented backgrounds to apply. We don't discriminate based on any protected characteristics e.g., race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, marital status, disability, or age. We are a family-friendly employer with a culture based on trust, autonomy, and flexibility so that you to create a work-life balance and enjoy working here at Gamma.

Please note we only use recruitment agencies registered on our preferred suppliers list and as such, any speculative CVs received will not be considered. Agencies cannot work on this role unless released by Gamma's recruitment team.

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