Company Secretary

London, England, United Kingdom

11/28/2024

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Responsibilities

Job Description

• Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies
• Builds and maintains strong relationships with clients and external stakeholders
• Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Services teams in other jurisdictions, promoting a culture of support, collaboration and a joined-up approach to servicing clients
  
  

Tasks (what does the role do on a day-to-day basis)

• Ensuring timely and efficient delivery of requested Company Secretarial tasks from clients. This will include:
• Scheduling and co-ordination of Board meetings
• Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Company Secretary
• Maintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible parties
• Preparing relevant documentation for and managing AGMs
• Ensuring the maintenance of all statutory records and company registers in Company Secretarial Software
• Facilitating ad-hoc CoSec requests such as Share Capital Matters (allotments, buybacks, reductions, etc.), Director appointments/resignations, facilitation of document signing assistance, and other items.
• Ensuring assigned clients are aware of their statutory obligations, governance obligations and Directorship responsibilities.
• Ensuring all statutory deliverables for assigned clients are met timely.
• Managing the Register of Overseas Entity services for the Corporate Services team which include initial registration, annual renewals and removals.
• Providing support and assistance to the Company Secretary on day-to-day company secretarial and corporate governance matters
  

Qualifications

Educated to degree level and/or equivalent professional qualification e.g. ICSA or ICSA part qualified, etc.

• 4-5 years of demonstrable experience in a client services or financial services environment providing services to clients and managing client relationships
• Ability to work efficiently and within extreme tight deadlines with a methodical and consistent approach.
• High level of accuracy and attention to detail.
• Extremely organized and the ability to multi-task, shifting priorities as needed.
• Excellent written and verbal communication skills and strong client service skills.
• Ability to maintain quality and focus while working through repetitive tasks.
• Excellent working knowledge of relevant IT platforms and applications
• Proactively takes ownership of work with a drive for results.
• Demonstrates high levels of integrity, equality and diversity in their approach to work.
• Excellent interpersonal skills.
• Experience with Diligent preferred
• Experience with Board Intelligence desired
  
  

Additional Information

• At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.