Document Controller

Document Controller (maternity cover)

London or Reading (accepting Nationwide applicants)

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security, and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to inclusivity and flexibility as we are to sustainability and high performance. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your well-being, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, our thriving community groups (ethnicity, families, gender, LGBTQ+, and neurodiversity), our varied social and networking events, and our extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

Reporting Line: Associate - Quality

About the role

To work alongside the Engineering projects teams across multi-disciplinary Projects, mainly supporting the Mission Critical Team, to maintain drawings and other documents that are received and issued regularly on large projects.

To be in control and manage the flow of information within the project team.

Key Deliverables

• Managing Inboxes and actioning emails and instructions, following set-out procedures
• Ensure deadlines are met and daily tasks are completed
• Contribute to the development of Document Control Instructions on new projects
• Encourage good working practice alongside the Document Control Procedure & Guidelines

Key Responsibilities

• Manage the daily flow of documentation in and out of the business including drawings, specifications, reports, requests for information
• Manage large stage uploads at key stages of the project which could consist of 300+ drawings, working with the project team to ensure the deadline is met and QA checks are completed
• Quality checking drawing title blocks, ensuring correct protocols are followed
• Using web-based Document Management Systems such as Aconex, Viewpoint 4 Projects, Asite, BIM 360
• Updating document trackers in Excel
• Creating reports and taking ownership in resolving outstanding actions
• Client communication and building external relationships to ensure actions are being completed correctly and to minimise rejections

What we are looking for

• Ability to handle multiple tasks and projects in a busy environment
• Good time management
• Attention to detail
• Ability to take initiative and work with minimal supervision
• Excellent Excel and Outlook skills
• Good communication skills at all levels
• Deputize in the absence of other Document Controllers

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact viktoriyaleakey@hoarelea.com

If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.