Document Governance Manager

Salary – £44,199-£56,113 + great benefits

Location – Coventry or Nottingham with hybrid working

Right now, we’re looking for a Document Governance Manager to join our Energy Infrastructure Solutions (EIS) team. Here you’ll take the lead on digital document management and supporting information management and act as a central contact and source of support, guidance and training across 2 business areas; B2B and City Energy Solutions (CES). You’ll be responsible for administering our project document management system, currently ‘A Site’.

Key responsibilities include

Information management

• Establishing a Common Data Environment (CDE) to meet both B2B & CES requirements
• Provide active assistance, training and support to colleagues
• Acting as CDE Champion to promote the use of digital document management
• Ensure that documents are being uploaded in the right way, audit, provide feedback and highlight any ongoing issues to management
• Daily monitoring of the Common Data Environment (CDE) systems in terms of usage range, adequacy & security.
• Auditing/spot checking physical and digital documents.
• Promoting the application of new techniques to achieve efficiency savings & risk reduction using digital techniques.
• Monitoring use and security of digital tools and systems.
• Assisting with / managing / auditing on-site use of digital tools.
• Ensuring that all information management tasks are being carried out by the correct staff in a timely manner – provide guidance and mentoring where needed.
• Monitoring completion of outstanding actions on the CDE systems on a regular basis to ensure correct use of such applications by others & taking action to improve this where necessary
• Actively promoting digitisation of documents including data & reporting at all levels within the organisation.
• Acting as an information management ambassador in all interactions. Taking ownership and resolving issues at source where possible.
• Ensuring that key project documents are in place & up to date.

Reporting

• Providing ad hoc and weekly/monthly reports of progress / blockers.
• Generating new ways of reporting through digital techniques.

What we need from you

• A good understanding of CDE systems as well as the opportunities they give for increasing integration & productivity.
• Strong ability to influence and encourage compliant behaviour in all colleagues.
• Resilience and persistence & the ability to work towards a common goal.
• Good knowledge of E.ON solutions and the energy market.
• Ability to work cross functionally, developing key relationships, providing support and constructive challenge as required.
• A high degree of credibility and ability to influence at all levels.
• Strong communication skills with the ability to communicate at all levels of the business using appropriate communications mediums.
• Hands-on mentality, innovative mindset, impetus towards change and improvement.

It would be great if you had

• Confident in using Asite or similar document management systems.
• Practical experience with implementing CDE in various organisations and business units.
• Understanding of/experience of Building Information Modelling (BIM) and the document related aspects of the regulations.