Event Coordinator

Event Coordinator (Maternity Leave Cover – 13-month Fixed Term)

APL Media is looking for an enthusiastic and experienced Event Coordinator to join our friendly, fast-paced team on a 13-month maternity leave contract. This role offers the exciting opportunity to coordinate and support delivery of major consumer and industry events including the National Geographic Traveller (UK) Food Festival, National Geographic Traveller (UK) Masterclasses, Travel Media Awards, and tailor-made panel or hospitality events.

You’ll work closely with the Head of Events, sponsors, suppliers and internal teams to ensure every event runs smoothly, creatively and professionally.

Key Responsibilities

• Plan and execute events: Lead smaller-scale events independently and support the Head of Events on larger-scale productions, from ideation to delivery.
• Manage budgets: Monitor and manage event budgets to ensure cost-effectiveness and maximum return on investment.
• Coordinate suppliers: Source, negotiate and liaise with venues, caterers, AV teams and other suppliers to ensure quality and value.
• Engage stakeholders: Build and maintain strong relationships with internal teams, sponsors, partners and external stakeholders.
• Oversee logistics: Manage registrations, accommodation, transportation, event set-up, and on-site operations.
• Evaluate performance: Compile post-event reports with KPIs, feedback and recommendations for continuous improvement.

About You

• Minimum 2–3 years' experience in event planning, coordination or production.(media/events industry experience is a plus).
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Positive team player with the ability to work across departments.
• Creative thinker with strong problem-solving skills.
• Comfortable working under pressure and managing multiple projects simultaneously.
• Familiarity with tools like Eventbrite, Asana or similar platforms (preferred).

Benefits

• Hybrid working model (3 office days, 2 remote).
• Medicash healthcare plan (including mental health support and discounted gym).
• Enhanced parental leave.
• One charity day per year.
• Office closure over Christmas week.
• Regular social events and summer hiking trip.
• Cycle to work scheme.
• Ongoing training and development.

How to Apply

If you’re excited by this opportunity, please send your CV and a short cover letter explaining why you'd be a great fit.

Apply via LinkedIn or email: [email protected]

(Subject line: Event Coordinator Mat Leave)

Note: Only shortlisted applicants will be contacted.

About APL Media

APL Media is a growing, independent media and publishing agency based in Kentish Town, London, with a 25+ year legacy in travel and lifestyle media. Our close-knit, talented team produces engaging content across print, digital and live event platforms.

Visit: aplmedia.co.uk

Our titles include:

Consumer: National Geographic Traveller (UK), The Collection, Living360, and newspaper inserts.

Trade: Postcards, ASTA Worldwide Destination Guide.

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Location: Kentish Town, London (Hybrid)

Contract: Fixed Term – 13 months

Start Date: 7 July 2025

Application Deadline: 17 June 2025

Hours: Full-time, 9am–5.30pm (3 days in office, 2 days remote)