Events Logistics Lead

About Legal 500

Legal 500 was founded by John Pritchard in 1987 as the original clients’ guide to law firms, the first of its kind. It is now a data-driven, AI-optimised research platform which benchmarks, informs and connects providers and users of legal services in over 100 countries worldwide.

Our research and data are trusted and relied upon by corporate clients globally as an essential part of the process, both of instructing law firms with new mandates, and when reviewing existing mandates or panels.

We exist to empower both buyers and sellers in the international legal marketplace to make better decisions and have improved outcomes for their organisations. This is achieved by leveraging a trusted, comprehensive research process with a unique, vast, proprietary and constantly updated set of client-supplied data, unrivalled in the market.

On the supply side of the legal market, every year Legal 500’s team of over 150 researchers, technologists, data analysts, journalists and content specialists collate and review 60,000+ data-submissions from law firms and conduct interviews with thousands of leading law firm partners. On the demand side, Legal 500 analyses confidential data from 300,000+ commercial law firm clients to benchmark law firms and lawyers by practice area; industry; jurisdiction; as well as by proprietary client satisfaction metrics, NPS®, and other qualitative and quantitative criteria.

Legal 500 is the only source of this depth of global research and data on law firms, lawyers and their clients.

Role outline

The Legal 500 is seeking an experienced and highly organised Events Logistics Lead to oversee the operational delivery of our global events portfolio — including high-profile awards ceremonies, GC summits, roundtables, and dinners. This pivotal role is responsible for ensuring every logistical element, from venue sourcing to on-site execution, is delivered to the highest standard, reinforcing our reputation for excellence within the legal industry.

Key Responsibilities

• End-to-End Event Management: Oversee the operational delivery of a global portfolio of events throughout the year, ensuring flawless execution from planning through to post-event analysis. Personally manage the delivery of large-scale global events, setting project timelines, maintaining detailed plans, and ensuring all deliverables align with business objectives and brand standards
• Team Leadership: Lead, mentor, and manage a team of Events Assistants, Coordinators, and Managers. Provide regular performance reviews, coaching, and professional development opportunities
• Resource Management: Effectively allocate and balance workload across the logistics team to ensure optimal use of internal resources
• Budget Management: Develop, manage, and reconcile event budgets. Monitor spend, ensure cost control, and deliver value while maintaining quality
• Cross-Functional Collaboration: Work closely with sales, marketing, editorial, delegate acquisition, and media teams to ensure cohesive planning and delivery across all functions
• Venue & Supplier Management: Source, evaluate, and secure appropriate venues and vendors globally. Negotiate contracts, manage ongoing relationships, and ensure services are delivered on time and to specification
• Onsite Management: Travel to UK and international events to lead on-the-ground logistics and ensure smooth, professional delivery from set-up to close.
• Feedback & Analysis: Lead post-event evaluations by gathering feedback from stakeholders and attendees. Analyse findings and implement actionable improvements to enhance future event quality, efficiency, and impact
• Innovation & Continuous Improvement: Drive improvements in logistics processes and event quality. Introduce new ideas, stay current within industry trends, and apply best practices to enhance attendee experience and operational efficiency

Skills & Experience

• Extensive experience delivering, high-profile B2B events globally, including awards and summits
• Proven leadership in managing and developing teams at all levels (assistants, coordinators, and managers)
• Strong project management skills with the ability to manage multiple priorities and deadlines
• Demonstrated experience in managing event budgets, supplier contracts, and vendor relationships
• Confident in onsite event delivery, including international travel and high-pressure environments
• Excellent interpersonal and stakeholder management skills, including working with senior legal professionals
• Tech-savvy and detail-oriented; proficient with event and project management tools
• Skilled in supplier negotiation, budget control, and resolving logistical challenges
• Calm under pressure with outstanding attention to detail and communication abilities

Role details

• Regular global travel
• Hybrid workplace, 3 days a week in Fleet Street office