EXEC/3701 - Professional Assistants

City Of Plymouth, England, United Kingdom

4/14/2025

Professional Assistant role profile

Role

This is an exciting opportunity for x 3 Professional Assistants to join our Executive Support Team, based in the Executive Office directorate. The three roles cover the following areas:

• Professional Assistant to the Service Director for Strategic Planning and Infrastructure and Service Director for Street Services
• Professional Assistant to x 2 Public Health Consultants
• Professional Assistant to the Service Director for Digital and Customer Experience (this is a new director role currently being recruited to; in the interim period this role will be supporting the wider Executive Support Team as required)
  
  

The Executive Support Team is responsible for the executive support provided to Plymouth City Council’s Senior Leadership Team. As a Professional Assistant, you will be responsible for delivering an excellent support service to senior officers, ensuring that their workload and your own tasks are prioritised accordingly. This includes diary and inbox management, dealing with correspondence and complaints, event coordination, collating meeting agendas and taking minutes as required, and booking travel and accommodation.

We are looking for candidates with a high skill set in both written and verbal communication, organisation, prioritisation, and problem-solving. You will need to work well under pressure in a fast-paced office environment and be able to adapt to schedule changes at short-notice, holding an acute level of attention to detail and confidence in using your initiative to make decisions.

You will be the first point of contact for the senior officer, supporting and signposting both internal and external stakeholders such as elected members, MPs, key city partners, and members of the public. You will be required to effectively communicate with other members within the Executive Support Team on a flexible working basis, holding a particularly close working relationship with the Executive Assistant supporting the Strategic Director in your area. There will also be a requirement to cover for colleagues within the team as required during periods of leave/absence.

The ideal candidate will hold demonstrable knowledge of the Council’s services and functions and have notable experience in providing administrative support.

This role is a demanding but rewarding position and is the perfect opportunity for an individual seeking a new challenge who enjoys providing administrative support.

Please note, these roles are based across our Ballard House and Crownhill Court offices, with the occasional opportunity to work from home depending on service needs.

If you feel this role is suitable for you and would like further information, please do not hesitate to contact Katie Harris ( [email protected] ) , Interim Team Leader, for an informal discussion.

Closing Date: Monday 28 April 2025

Plymouth City Council is an equal opportunities employer. All applicants will be considered for employment regardless of age, care experience, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation.

As part of our commitment to promoting equality we offer guaranteed interviews to those who meet the essential criteria and are considered disabled, care experienced or are an Armed Forces Service Leaver within the last two years.