Executive Assistant

EXECUTIVE ASSISTANT TO VICE DEAN

We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership at a prestigious academic institution. This role requires exceptional diary management skills, flexibility, and a collaborative approach. The ideal candidate will be experienced in handling complex schedules and delivering high-quality results efficiently. You will play a key role in supporting the Vice Dean, ensuring smooth operations and effective coordination across multiple objectives in a dynamic, hybrid working environment.

EXECUTIVE ASSISTANT TO VICE DEAN ROLE:

• Provide proactive secretarial and administrative support to the Vice Dean (Education), managing complex diaries, scheduling meetings, and coordinating agendas, papers, and catering needs.
• Draft and edit correspondence, presentations, and communications; manage email inbox and anticipate urgent issues requiring prioritisation or rescheduling.
• Organise UK and international travel, including researching itineraries, booking accommodations, and ensuring necessary checks (e.g., risk assessments, insurance, vaccinations).
• Support the Vice Dean’s involvement in internal committees and external boards through calendar management, documentation, and project timeline coordination.
• Coordinate key events and VIP visits in collaboration with the Dean’s Office Events Manager and provide high-profile event support when required.
• Manage internal processes, review office systems, maintain intranet content, and oversee office resources, including supplies, expenses, and purchase orders.
• Liaise with staff and external partners, fostering strong relationships while upholding confidentiality, professionalism, and the School’s reputation.
• Provide cross-cover for the Dean’s Office EA, contribute to investigations and committees, and support HR processes such as contract amendments and contingent worker records.

EXECUTIVE ASSISTANT TO VICE DEAN ESSENTIALS:

• Having 12 months of experience working as an executive assistant or personal assistant
• Gaining experience working in education
• Demonstrating strong stakeholder engagement experience
• Working in higher education environments

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.