Executive Assistant

Executive Assistant

Full-Time, Permanent

London, Site-based with flexibility

About Us

James Fisher is a global engineering services company. From our origins as a ship owner and operator, we’ve evolved to provide the expertise and innovative technology our customers need in the harshest of environments across Energy, Defence and Maritime Transport. We have a strong heritage built on the foundations of our people and innovation. Our strategy is centred around the One James Fisher ambition. We are building a stronger, more cohesive engineering service company operating in the Blue Economy.

• The Energy Division provides safe, sustainable products and services for two core markets, oil and gas and renewables.
• The Defence Division provides underwater systems and life support capabilities, for the defence and commercial diving markets.
• Maritime Transport is a leading provider of global maritime shipping and ship-to-ship (STS) transfer services.

Together, we are building a brighter, bolder and more innovative future.

The Role

We have an exciting opportunity for an Executive Assistant to join our team on a permanent basis. The role is dynamic and varied with the principal purpose of providing efficient, effective and professional support to our high-level executives, enabling them to focus on strategic and high-priority tasks by managing their schedules, communications, and various administrative tasks.

You will be part of a wider team and will be based in our newly renovated London office.

We are half way through a transformation journey and there is no better time to join us!

Principle Accountabilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Screen and prioritise incoming communications, including emails and phone calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Complete relevant financial processes i.e. raising PO’s, payment of invoices, expenses.
• Schedule and coordinate meetings, conferences, and events.
• Prepare meeting agendas, and distribute meeting materials.
• Ensure meeting rooms are prepared with necessary materials and equipment.
• Arrange travel itineraries and meeting itineraries, accommodations, and transportation for executives.
• Prepare and process expense reports and reimbursement requests.
• Maintain accurate and organised filing systems for both electronic and paper documents.
• Conduct research and compile data to support executive decision-making.
• Handle confidential and sensitive information with utmost discretion.
• Oversee office supplies, placing orders as needed.
• Ensure the executive office environment is professional and well-organised.

Qualifications and Experience

• Previous experience as an Executive Assistant.
• Extensive experience in Administrative support.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Experience in organising both domestic and international travel logistics.
• Experience of working with sensitive information.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritise effectively.
• Strong attention to detail and problem-solving skills.
• Professional demeanour and ability to maintain confidentiality.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously.
• Team player, building positive working relationships with colleagues.
• Problem solver with the ability to identify ways to overcome difficulties.

If this sounds like the ideal next step in your career, then click ‘apply’ now!

You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube

Due to the volume of applications we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce. For more information Click here