Executive Assistant
Company
Location
London, England, United Kingdom
Posted At
6/3/2025
Advertise with us by contacting: [email protected]
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Description
Macquarie Asset Management (MAM) is a full-service asset manager, offering a diverse range of products including securities investment management, infrastructure and real asset management, and fund and equity-based structured products.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
Your responsibilities will include extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering. You will be booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas. You will be processing purchase orders and invoices on Coupa; processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to and producing and coordinating documents for meetings including printing, binding, scanning. General administration and support such as organising large-scale events for the department and the team is a key part of this role alongside providing support for other Executive Assistants as required
What You Offer
Role
To be successful in this role you will have a minimum of 5 years work experience supporting senior directors and a team within a fast-paced office environment. You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:
About Macquarie Asset Management
Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We’re trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
Your responsibilities will include extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering. You will be booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas. You will be processing purchase orders and invoices on Coupa; processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to and producing and coordinating documents for meetings including printing, binding, scanning. General administration and support such as organising large-scale events for the department and the team is a key part of this role alongside providing support for other Executive Assistants as required
What You Offer
Role
To be successful in this role you will have a minimum of 5 years work experience supporting senior directors and a team within a fast-paced office environment. You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:
- a good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience
- excellent attention to detail and organisational skills,
- ability to balance conflicting priorities and make decisions accordingly;
- proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary;
- good judgement and discretion on confidential matters
- working as part of a team.
About Macquarie Asset Management
Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We’re trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
Advertise with us by contacting: [email protected]
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