Executive Assistant

Woking, England, United Kingdom

4/10/2025

Where passion meets opportunity

The best of your adventures is the one you have yet to sail!

Your Purpose

We are delighted to offer an exciting opportunity for a skilled and experienced Executive Assistant to join the MSC Cruises team. In this pivotal role, you will provide comprehensive support to our Managing Director and Vice President of International Sales, managing logistics, coordinating organizational matters, and delivering efficient, responsive administrative support.

Your Impact

• Works closely with the Managing Director and Vice President of International Sales, managing his schedule and keeping him well informed of upcoming commitments and responsibilities
• Supports the Managing Director by researching, prioritizing, and following up on key issues and concerns, including those of a sensitive or confidential nature
• Coordinates meetings and appointments, liaising with the IT department for conference calls, video meetings, and room bookings as needed; takes meeting minutes when required
• Prepares high-quality documents, briefing materials, reports, and PowerPoint presentations for the Managing Director
• Arranges travel and accommodation for business trips and processes related expense claims
• Project manages corporate events for the Managing Director both locally and internationally, including trade shows, global meetings, and conferences
• Oversees event logistics, including budget management, venue sourcing, décor, and programme execution
• Compiles the annual budget submission for presentation to the Global Head Office
• Plans and organises social and team-building events, managing internal communications related to these activities
  
  

Your Journey so far

• A minimum of 2 years’ experience in a similar Executive Assistant or senior administrative role
• Proficient in Microsoft Office, with strong skills in Word, PowerPoint, Outlook, and Excel
• Confident, proactive, and energetic, with excellent interpersonal and communication skills—both in person and over the phone
• Highly organized and detail-oriented, with a proactive approach and a commitment to accuracy
• Demonstrates professionalism, discretion, and sensitivity when handling confidential information
• Able to remain composed under pressure, effectively manage competing priorities, and meet tight deadlines
  
  

Your Essentials

• Fluent in English; knowledge of Italian is an advantage
• The existing right to live and work in the UK is required
  
  

Our commitment

We are committed to building a future that values diverse perspectives, embraces the world beyond borders, and fosters an inclusive environment where every individual feels valued, respected and empowered to be their authentic selves. Our commitment extends to taking meaningful, measurable actions that have a long-term positive impact on our guests, our employees and our planet.

Ready to turn your passion into something extraordinary? Join us at MSC Cruises, where new opportunities await. Apply today to be part of a global team that is pushing boundaries and achieving something remarkable. Your journey starts here!