Executive Assistant

As an Executive Assistant to the Chief of Staff (CoS) and the Chief Communications & Sustainability Officer (CCSO) you will play a pivotal role in providing comprehensive administrative and organisational support including managing their schedules, coordinating meetings and assisting with various tasks to ensure efficiency and best use of their time.

This position requires exceptional organisational skills, discretion, professionalism, and the ability to multitask effectively.

This is a part-time role working approximately 25 hours per week across Monday to Friday.

What will you be doing?

Your responsibilities include:

• Calendar Management: Coordinating the CoS & CCSO’s complex and ever-changing diaries, ensuring meeting logistics are taken care of.
• Meeting Coordination: Arranging and coordinating meetings, conferences, and video calls as requested. Preparing meeting agendas, collating necessary documents, managing diaries and ensuring meeting logistics are in order, working closely with the company’s other Executive Assistant and Office Coordinator.
• Travel Arrangements: As required, planning and coordinating travel arrangements, including booking flights, hotels, ground transportation, and other travel-related logistics. 
• Event Management: As part of a team, make arrangements for Company events including but not limited to; the Holiday parties and local celebrations.
• Information Management: Organising and maintaining files, records, and other essential documents related to the SLT office. Ensuring data is secure and easily accessible.
• Liaison: Acting as a liaison between the CoS, CCSO and internal teams, external partners, clients, and stakeholders.
• Confidentiality and Discretion: Handling sensitive and confidential information with utmost discretion, maintaining a high level of confidentiality at all times.
• Miscellaneous Support: Providing additional support as needed, which may include personal errands, managing reception cover, arranging social events, or assisting with special projects.

What do you need to succeed in the role?

Essential skills:

• Educated to degree level or equivalent work experience in a relevant field.
• Proven experience as an executive assistant, personal assistant, or in a similar administrative role in a high growth company.
• Strong organisational and time management skills to effectively prioritise tasks and manage schedules.
• Excellent written and verbal communication skills to handle internal and external communications professionally.
• Discretion and confidentiality are essential due to handling sensitive information.
• Proficiency in using productivity software, such as Microsoft Office suite.
• A self-starter with adaptability and flexibility to respond to changing priorities and requirements.
• Strong interpersonal skills and the ability to work well with diverse teams and personalities.
• The ability to arrange events in good time and cater for a mixed audience.
• A creative problem solver with the ability to think on your feet and find solutions to problems.
• Attention to detail and a high level of accuracy in all tasks.
• A need to be flexible with working hours across multiple time zones.
• Experience in the solar industry would be desirable but is not essential.
• Fluency in German, both written and verbal would be desirable but is not essential.

What will we offer you in return?

·       Salary commensurate with experience 

·       Benefit package according to location 

·       A fast-paced work environment in a growing international company  

·       A chance to make a difference by joining our employee committees built around our values

·       The opportunity to experience and support many parts of the business. 

Sounds good? This is how to apply

Applications and covering letters should be sent as soon as possible to [email protected]   

Oxford PV is an equal opportunity employer and expressly welcomes applications from suitably qualified candidates regardless of gender, national origin, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.