Executive Assistant

Job Summary

The Executive Assistant will provide high-level administrative support to MD, ensuring smooth operations and assisting with both day-to-day activities and long-term projects. The ideal candidate will be proactive, organized, and possess excellent communication skills, able to manage complex schedules and anticipate the needs of executives.

Responsibilities

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize tasks to ensure deadlines are met.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Answer calls, screen emails, and respond to inquiries as appropriate.
• Draft and review communication on behalf of the executive.
• Organize travel arrangements including flights, accommodations, and transportation.
• Create detailed itineraries for business trips, ensuring all logistics are handled.
• Coordinate events, meetings, and conferences for the executive and team.
• Manage logistics for internal and external events, such as company meetings or client presentations.
• Support and track the progress of ongoing projects.
• Assist in preparing reports, presentations, and other deliverables for key projects.
• Ensure tasks and projects are completed within deadlines and standards.
• Identify opportunities for process improvement and recommend solutions.
• Provide proactive support to the executive, anticipating needs and managing issues before they arise.
• Any other ad hoc duties

Experience

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Experience managing executive calendars, coordinating meetings, and handling travel logistics.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and work under pressure.
• High attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information.
• Proactive, resourceful, and self-motivated.
• Strong interpersonal skills with the ability to interact with various levels of staff, executives, and clients.
• Flexibility to adapt to changing priorities.

Salary and Benefits

• £25,000 – £28,000 per year
• Regular Team Socials, Events and Celebrations
• Company Bonus and Incentive Schemes
• 24 Days Holiday Plus Bank Holidays
• Regular Training and Development Opportunities
• Career Growth and Progression Opportunities – it’s a fast growing business!
• On Site Parking
• 3PM Finish on Fridays
• Foodie Friday – The Company buys lunch once a month