Executive Personal Assistant

The University of Sunderland offers life-changing opportunities for 27,500 students across its campuses in Sunderland, London, Hong Kong, and through global partnerships with learning institutions in 15 countries. We're proud to be a top 50 UK university (Guardian University Guide 2023), with top-quality facilities, inclusive culture, and our vibrant, ever-changing city.

Join our dynamic team as a Faculty Executive Personal Assistant, where you'll play a pivotal role in delivering impeccable administrative support to our distinguished Faculty Executive members. This role involves collaborating closely with the Dean, Heads of School, and Faculty Operations Manager to ensure the smooth flow of operations.

About the role

Your responsibilities will span a range of tasks, including the preparation and distribution of management information, as well as the efficient coordination of meetings on behalf of the Faculty Executive. As the anchor of our administrative efforts, you'll work in partnership with the Faculty Operations Manager to establish and maintain administrative systems that facilitate our Faculty in achieving its objectives and desired outcomes.

A significant part of your role will involve engaging with various functions across the university, from Finance to HR, to ensure seamless processes. With your proactive approach, you'll ensure timely completion of tasks and support Faculty Executive members in meeting their commitments. As our Faculty Executive Personal Assistant, you'll be the driving force behind our internal School/Faculty meetings, managing logistics, documentation, and follow-up actions. Your strong organisational skills will enable you to oversee diary management for the Dean and Heads of Schools, as well as travel arrangements and hospitality coordination.

About you

You are able to thrive in a dynamic office environment, with a natural flair for multitasking and agility. You are skilled in Microsoft Office, with ability to compile agendas and capture minutes. Your can handle sensitive data with discretion, coupled with strong planning skills to meet deadlines. Communication skills, both written and verbal, will be critical, while your capacity to work autonomously and collaboratively will drive success. Familiarity with Microsoft Teams and prior experience in the education sector would be advantageous.

What we can offer

The University of Sunderland is not just a place of academic excellence, but also a community that embraces inclusivity and support. We value our staff and offer a rewarding package that goes beyond just salary. Joining our team comes with a host of benefits designed to enhance your work-life balance and overall well-being.

• Enjoy a generous annual leave entitlement of 26 days, along with 5 closure days over the Christmas break and 8 Bank Holidays.
• As part of our commitment to your well-being, we offer the My Lifestyle Benefits Platform, where you can enjoy online discounts at hundreds of retailers every day. Plus, take advantage of exclusive schemes that allow you to purchase a new car, bike, or technology at a discounted rate.
• Your health and well-being are important to us. That's why we provide access to private medical insurance, health cash plans, and guidance on financial well-being.
• For those with young children, our on-site nursery offers exceptional care and education for children from birth to school age, operating throughout the year.
• Maintaining an active lifestyle is made easy with discounted membership for CitySpace Fitness, our state-of-the-art facility for sports and social activities. At the University of Sunderland, we prioritise not only your professional growth but also your happiness and well-being. Join us and experience the many benefits of being part of our vibrant and supportive community.

At the University of Sunderland, we prioritise not only your professional growth but also your happiness and well-being. Join us and experience the many benefits of being part of our vibrant and supportive community.

The application process

The closing date for applications is midnight Sunday 27 August. We will notify shortlisted candidates within a few working days of the closing date with interviews scheduled for Monday 4 September.

For further information or an informal discussion about the role, please contact Dr Ben Middleton, Head of School of Social Sciences, Ben.Middleton@Sunderland.ac.uk