Facilities Assistant

Southampton, England, United Kingdom

4/15/2025

The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may be in relation to document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering & paper replenishment relating to MFD devices), meeting room (internal & client) and reception support, moves and changes and archiving support.

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  Document services – Incoming / Outgoing post - Receipt, sorting, distributing & accounting of all incoming mail & courier deliveries. Regularly collecting outgoing items from floors and account for all such items following processes and procedures in place
• .Document services – Scanning - assisting with all scanning requests received to support the wider office in digital ways of working
• .Document services – Reprographics - Collect, process & deliver all copy, print, finishing and scanning requests according to priority. Assist with reprographics and manage the process of larger requests. Troubleshoot 1st line faults with the MFD’s (paper jams etc.)
• .Office service centre management (stationery) – Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required. Refill MFD’s with paper to ensure all paper trays are full. Ensure all such areas are tidied throughout the day
• .Meeting room/reception support – Assist with the booking of meeting rooms and car parking facilities for internal and external clients, provide support for the reception team and assist with the management of meeting rooms
• .Porterage services – move furniture and other items as required around the office, change meeting room furniture layouts as required
• .Ensuring that you have received the necessary training so that you can competently carry out your duties and responsibilities and acknowledge and accept a personal responsibility for safety
• .Taking responsibility for ensuring that equipment is maintained and fit for purpose
• .Raise any concerns over Health & Safety breaches in accordance with Company Procedur

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