Facilities Coordinator

Hungerford, England, United Kingdom

4/14/2025

"At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work."

Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade – wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients includes wholesalers, distributors, merchants and retailers from small traders to multinational enterprises. Klipboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America. Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively

The Facilities Coordinator will help us maintain a secure and well-functioning work environment by co-ordinating activities inside the offices. Duties will include but are not exhausted to making sure that health and safety standards are met and for repairs to be actioned when needed.

This role will report to the Head of Facilities and will help with the daily business and recurring tasks such as maintenance of the building by overseeing repairs or contracting maintenance services as needed with a focus on environmentally friendly solutions.

The successful candidate will have experience working within a customer centred environment, displaying team work - yet capable of lone working when needed. The candidate will be self-motivated, have good communication skills, be IT literate and have the skills to plan and prioritise effectively.

Key Responsibilities

• Co-ordinate the overall services provided within the facility focusing on short term remedial fixes and planned maintenance using systems such as FixFlo and Maintenance plans.
• Manage Project based assignments such as Office refurbishments.
• Assist the HoF with creating a suitable environment for the purpose and needs of the office
• Use best business practices to manage and reduce operation costs ensuring comparison quotes where possible
• Organise the maintenance of the building by overseeing repairs or contracting maintenance services as needed with a focus on environmentally friendly solutions that save money over the longer term.
• Maintain the company mobile phones for new starters and leavers. Present alternative contracts to ensure we get the best market rate.
• Act as Superuser and Escalation point for the Egencia travel booking portal.
• Respond to emergency situations or other urgent issues involving the businesses
• Raise purchase orders as required when budget approval has been provided or acceptable levels for Facilities to approve.
• Carrying out such other duties reasonably falling within the scope as maybe required by the company
• DSE Assessment co-ordination and management
• Cover for Reception throughout holidays and sickness absence periods
• In conjunction with the handyman prioritise workload
  
  

Skills And Expertise

• Experience in business management, facilities management, or a related field
• Problem-solving and analytical skills
• Time-management skills
• You will be reliable and flexible and have a positive approach to work
• Familiarity with building upkeep, structural issues, and grounds maintenance
• Building a rapport with people, internal and external customers and contractors at all levels
• Interpersonal and communication skills
• Multi-tasking skills
• Organisational and planning skills
• Ability to guide and motivate and mentor employees
• Flexible scheduling
• Full driving licence is essential as regular UK travel maybe required
• Maintenance experience desirable, not essential
  
  

Company Info

You may also have seen from our recent posts that we are excited to begin sharing our new company name – Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting time to join us as we enter our next chapter! At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work."

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

If you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team.

Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!

To all recruitment agencies: Klipboard does not accept agency speculative resumes. At present we only accept CV’s from Agencies on our PSL who have been assigned specific position/s. Please do not forward resumes to our careers site or direct to Klipboard employee as this does not constitute an introduction and Klipboard retrospectively will not be liable for any candidate ownership or fees related to unsolicited resumes. If you wish to be considered for our PSL then please email [email protected] however please note we receive a high volume of requests and we are unable to accept them all