Job Description
Job title: Finance and Operations Assistant
Department/Brand: Central Operations Team
Reports to: Head of Finance with dotted line to Operations Manager
Duration: Perm
Hours: Full time
Office Location: Batty Street- 3 days a week, 2 days WFH
Role Purpose
To assist the Head of Finance in ensuring that the Finance function is a world class, best in industry operation. The Finance and Operations Assistant will be responsible for updating and maintaining the accounting records ensuring that information is up to date and can be relied upon by senior stakeholders. The Assistant will also undertake duties in relation to premises and studios management and budgets. On the finance side, the range of responsibilities includes maintaining accurate accounts payable and accounts receivable records, and ensuring that all suppliers are paid in a timely manner. On the operations side you will ensure our offices and studios are ready to receive clients and colleagues.
Job Requirements
Background and Experience OR what you’ll bring to Jungle
- Experience with accounts payable and receivable processes and procedures.
- Basic understanding of accounting and book-keeping.
- Ability to deal with a high volume of processing.
- Attention to detail, with an ability to spot numerical errors.
- Organizational and time-management skills.
- Excellent written and verbal communications.
Skills & Competencies
Skills
- Organisation;
- Prioritisation;
- Time management;
- Communication;
- Problem solving;
- Creative thinking.
Competencies
- Relationship building;
- Collaboration;
- Innovative;
- Adaptability;
- Attention to Detail;
- Accountability;
Bonus Points
- Studying towards a recognised accounting qualification (ACA/ACCA/CIMA) but this is not essential..
Job Responsibilities
Key Responsibilities
- Accounts Payable, ensure all payable invoices are posted onto the accounting system Xero, under the correct account, department, brand and tax code.
- Accounts Receivable, ensure timely and accurate raising of invoices as well as debtor chasing.
- Reporting, ensure accurate and timely delivery of expense and aged receivable reports.
- P&L, responsible for posting of all transactions onto the ledger including raising invoices and month-end journals.
- Management of Fixed Asset Register and our pool of laptops, devices and related equipment.
- Bank reconciliation, Prepare bank reconciliations at month-end.
- Cash reporting, update daily cash report including relevant commentary on any significant movements.
- Cashflow, ensuring we have sufficient cash balance on hand in each currency, anticipating any necessary payments and transfers.
- Payments, preparing suggested payments for review by the Financial Controller and preparing payment runs.
- Management of expenses system Spendesk, ensuring all card and reimbursement expenses are reconciled and posted to Xero in a timely manner.
- Policies & Procedures, follow documented policies and procedures and communicate to non-finance colleagues as necessary.
- Office coordination in the form of
- management of collections and deliveries
- ensuring our facilities are client and colleague ready
- stocked kitchen pantry (ordering and storing)
- creating and maintaining welcoming meeting and working spaces
- meeting room management
- key holder management
- liaising with our cleaning operatives with support from the Operations Manager .
- Other ad hoc tasks/projects as advised by the Head of Finance or Operations Manager
Job Benefits
We want you to add to our culture
At Jungle Creations, we aim to ensure our workforce reflects the diverse society we live in. Our different ideas, our different perspectives and our respect for one another enables us to be innovative, creative and build a sense of belonging that actively encourages our people to add to our culture. We want everyone to feel that Jungle Creations is a place where they belong and that is the reason why we look for the cultural add, not the cultural fit.
Our mission
‘We exist to create ideas that get people to thrive online and in the real world’
Our values - Collaborate, Innovate & Champion
This is who we are. These qualities are the things we look for in new Jungle talent, the things we celebrate and reward our people for, and the things clients discover about us and our work.
Our Commitment to Diversity and Inclusion
At Jungle Creations, we aim to ensure our workforce reflects the diverse society we live in.
We are committed to fostering an inclusive environment where all individuals, regardless of race, ethnicity, gender, age, sexual orientation, physical ability, or socio-economic background, feel valued and empowered.
If you need any extra support or reasonable adjustments during the hiring process, please let us know.
If you don’t meet all the requirements above, but feel you could be a great fit Please visit our website to find out more about Jungle and other opportunities we have!
https://junglecreations.com/about/
