Finance Assistant / Travel Administrator

Contract type

Open ended

Location

Plymouth, PL1 2PB, UK

The role

The Marine Biological Association is seeking an experienced Finance Assistant / Travel Administrator. You will work in a small busy Finance Team providing excellent accounts and financial services. The role will primarily involve arranging travel and accommodation, providing itineraries for staff, students and Trustees, maintaining the purchase ledger and ensuring that suppliers are paid in a timely manner. The role will also cover sickness and holidays, so a good all-round knowledge of financial administration is desirable.

Key responsibilities and skills

• Arrange Travel and accommodation for Staff, Students and Trustees

• Checking with insurers about activities whilst travelling

• Calculating and recording carbon footprint

• Processing of travel expenses and other claims

• Processing credit card transactions daily, ensuring records are kept and card expenditure is reconciled on a weekly basis

• Processing Card receipts, GoCardless and Stripe credits on a daily basis

• Processing of Common Room transactions

• Updating Common Room Tea list on a weekly basis and chasing unpaid accounts

• Reconciling bank accounts on occasions as needed

• Ordering goods using the credit cards as required

• Assist, when required, the Finance Assistant (Purchase Ledger and Payroll)

• Any other duties that are required to maintain the smooth running of the accounts department

• Undertake ad hoc tasks identified as being within the job holders capabilities

Please visit our website for the full job description.

For further information, please contact Sarah Wills sarwil@mba.ac.uk / 01752 373913.

Closing date: 2nd February 2025

To apply

Please email recruitment@mba.ac.uk quoting reference 0125FATASW. You will need to provide three things to apply:

1. Covering letter that outlines your previous and most relevant experience and explains how and why this makes you right for the role.
2. CV of education and employment history along with details of 2 referees (one must be your current employer). References will not be sought in advance.
3. Confirmation of your right to live and work in the UK*. Your application will not be considered without this information.

* Sponsorship is not available for this position.