General Office Assistant

Job responsibilities:

General office:

• Sorting, scanning and delivering incoming and outgoing post in a timely manner
• Booking local, national and international couriers
• Assist in setting up meeting rooms, to include moving and rebuilding operable walls
• Assist the onsite team when required in setting up video conferencing
• Support the team with any internal moves
• Liaise with the building’s security team to arrange access for contractors or deliveries
• Undertaking a variety of other general ad hoc duties and errands as required
• Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure
• Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information
• Archiving closed matters and sending files to storage
• Transporting boxes and other items, involving some lifting and carrying (inside and externally)

Reprographics:

• Preparation of court bundles
• Burning CDs, binding and laminating
• Liaising with outside providers with reference to outsourced copy jobs
• Ensuring the reprographics areas are kept tidy and organised
• Monitoring the stationery supplies, placing orders (with approval), delivering stationery as necessary and maintaining orderly stock cupboards and store rooms
• Ensuring the MDF’s are fully stocked, and paper and toner is readily available at all times
• Undertaking a variety of other general ad hoc duties and errands as required

General skills:

• Well organised, uses initiative, prioritises appropriately, applies self, shows attention to detail, manages own workload and meets deadlines
• Demonstrates excellent communication and interpersonal skills (respectful, positive, articulate, professional and sympathetic)
• Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately
• Shares information and ideas
• Shows sound judgement and decision-making skills; acts within boundaries
• Shows commitment, passion and enthusiasm
• Is a respectful, reliable and supportive team player
• Reflects and respects the firm’s culture