Health, Safety and Wellbeing Support Officer (HSW Support Officer)

Leeds, England, United Kingdom

12/16/2024

Job title: Health, Safety and Wellbeing Support Officer

Salary: £25,584 - £27,269 per annum (pay award pending).

Hours: 37 Hours per week.

Contract: Permanent.

Location: Belle Isle Centre, hybrid working.

Due to a recent promotion, we are excited to offer a new vacancy for a Health, Safety and Wellbeing Support Officer in our innovative and ambitious Health, Safety and Wellbeing Team.

As a Health, Safety and Wellbeing Support Officer in our Team, you’ll be part of our vital support team that excels in providing a wide range of high quality, quick and flexible health, safety and wellbeing management and administrative support. This is a varied role, where no two days are the same, and includes finance management, incident data management, customer contact, training administration, meeting and appointment management and much more.

You’ll thrive on being part of a fast paced, dynamic team who strive to ensure we provide accurate, timely and effective solutions to meet our duties and responsibilities and achieve our Health, Safety and Wellbeing strategy for Leeds City Council.

Leeds City Council is one of the largest employers in the region with over 24,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions .

About You

As a Health, Safety and Wellbeing Support Officer in the Health, Safety and Wellbeing Team you will bring to the role:

• Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills.
• Experience of preparing and presenting information and be able to provide and present clear accurate, and timely information to agreed standards.
• Experience in the use of a range of IT applications, systems and programmes e.g Microsoft Office including Word, Excel, and Outlook, Sharepoint and Teams.
• Experience of using financial management systems e.g FMS, Civica.
• Experience in arranging meetings and managing diaries.
• The ability to respond to changing priorities to meet deadlines.
  
  
  

About The Role

As one of our next Health, Safety and Wellbeing Support Officers in the Health, Safety and Wellbeing Team you’ll be part of something bigger and join us in achieving the Best City Ambition , working together as a Team for Leeds. We have a new and ambitious Health, Safety and Wellbeing vision that you will play a key role in delivering and realising across Leeds.

The roles offer excellent opportunities to develop and widen your experience, skills and knowledge and make a real difference to the staff and people of Leeds.

The role is integral to our Corporate Health, Safety and Wellbeing Team, that is part of the Human Resources Team. We support over 24,000 staff (based in 5 Directorates and over 100 Leeds City Council schools) and have a traded service to over 150 other organisations. Our remit also covers protecting the people of Leeds who use over 500 different Leeds City Council services. Within the Team we also have a range of specialist sub teams supporting strategies to reduce Violence and Aggression, Schools’ health, safety and wellbeing, Fire Safety and Occupational Health.

We are a caring and supportive Team, who want the best for and from our teammates, and we are committed to developing each other to achieve the full potential of the Team and individuals within it.

You’ll provide specialist health, safety and wellbeing management and administrative advice and support on a wide range of issues and contribute to cross-council projects and initiatives.

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further
  
  
  

How To Apply

Apply for this job online. Please complete the online application form and upload your CV if you have one.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role please contact Annette Bradley - Senior Health, Safety and Wellbeing Manager, annette.bradley@leeds.gov.uk

Assessment may include task based activities and interviews.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader .

All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Job Description

Directorate Strategy & Resources

Service Area Human Resources, Health, Safety and Wellbeing Team

Job Title Health, Safety and Wellbeing Support Officer

Grade B3

Conditions of service NJC Terms and Conditions

Responsible to Senior Health & Safety Manager

Responsible for N/A

Job Purpose

The role of a Health, Safety and Wellbeing Support Officer in the Health, Safety and Wellbeing Team is to support the Team in providing a range of high quality, responsive and flexible health, safety and wellbeing services to a number of stakeholders, including Directors, Chief Officers, Heads of Service, Service area staff and managers and external organisations including schools.

The role will assist in delivering core elements of the Health, Safety and Wellbeing strategy. Supporting the delivery of accurate and effective health, safety and wellbeing trend spotting, record keeping, data management and monitoring, corporate health, safety and wellbeing documentation and guidance, training programmes and financial management relating to health, safety and wellbeing activities throughout Leeds City Council (LCC) and external organisations including schools.

Responsibilities:

• To work with high levels of accuracy for tasks such as data input, checking documents and recording numerical and alphabetical information. Includes analysing and collating data and using it to produce reports.
• To assist in the development and maintenance of the organisations health and safety management system including updating and management of resources on Insite and Leeds for Learning.
• To assist in the management of service budgets through accurate and timely invoicing, re-charging and follow up of overdue payments.
• To assist in the maintenance of traded Service Level Agreements, including identifying renewal dates and pro-active and reactive communications to ensure customers are retained.
• To provide timely and accurate information and data in relation to health and safety performance, that supports the effective operation of the service and assists line management in their health and safety responsibilities.
• To arrange and take minutes for meetings within the team, with union colleagues, and other internal and external services.
• To assist in the arrangement and maintenance of health, safety and wellbeing training programmes, including booking venues, managing attendance and the upkeep of training records.
• To have an understanding of legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.
• To abide by the Council’s GDPR, Financial, EDI and Health, Safety and Wellbeing Policies.
• To work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.
• To work to agreed standards to ensure consistent delivery of services.
• To work collaboratively with colleagues, knowing when to seek help and advice.
• To participate in appraisal, training, and development activities as necessary to ensure up to date knowledge and skills.
  
  
  

The above list is not exclusive or exhaustive, and the service may require the job holder to undertake duties commensurate with the level of the role. The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.

Qualifications

Qualifications demonstrating ability in numeracy and literacy or equivalent knowledge.

Personal Specification

Method of assessment will be through one or more of the following: application form, assessment centre, test, interview, and certificate.

Essential requirements It is essential that the candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.

• Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills.
• Experience of preparing and presenting information and be able to provide and present clear accurate, and timely information to agreed standards.
• Experience in the use of a range of IT applications, systems and programmes e.g Microsoft Office including Word, Excel, and Outlook, Sharepoint and Teams.
• Experience of using financial management systems e.g FMS, Civica.
• Experience in arranging meetings and managing diaries.
• Ability to respond to routine and non- routine enquiries in an effective and appropriate manner.
• Organisational skills necessary to manage and organise own workload, including using your initiative to adhere to timescales and deadlines.
• Ability to respond to changing priorities to meet deadlines.
• Ability to respect sensitive and confidential information.
• Willingness to actively participate in training and development activities, and to identify own development needs, to ensure up to date knowledge, skills, and continuous professional development.
• Experience of working in teams of staff and contributing to their development with suggestions for new ways of working.
• An understanding of the importance of abiding by the Council’s Policies on GDPR, Finance, EDI and Health, Safety and Wellbeing.
  
  
  

Essential Behavioural & Other Characteristics

• Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
• Able to understand and observe Leeds City Council equality and diversity policies.
• Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
• Willingness to actively participate in training and development activities.
• Flexible and adaptable to change to assist other services as required commensurate to grade.
• Participate in appraisal, training, and development activities.
• Be aware of and comply with Leeds City Council policies and procedures.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.
  
  
  

Desirable Requirements

It is desirable that the candidate should be able to demonstrate the following criteria. Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.

• Experience in the arrangement and maintenance of training programmes, including booking venues, managing attendance and the upkeep of training records.
• Experience of minute taking.
  
  
  

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