HR Administrator

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

Your Future Starts Here

PURPOSE OF JOB:

Acting as a central admin resource to the HR Team, responding to general enquiries and assisting with administration duties to ensure offer documentation and processes relating to starters and leavers are provided in a timely manner. Working with wider team on internal projects and the opportunity to develop skills, take on further responsibility in the future.

KEY RESPONSIBILITIES:

• General Administration including documentation checks, e-filing & data processing
• Offer documentation and processing of new starters to onboarding
• Working with HR, Payroll and Pathways to assist with general requirements
• Maintaining and reviewing the HR Mailbox, ensuring that all queries are handled by the appropriate person in good time.
• Checking and updating documentation and policy information in line with guidance from HR team.

INDIVIDUAL RESPONSIBILITIES:

Communicating with Recruitment team and raising Offer documentation once approved:

• Raising any concern, queries or feedback with the relevant team.
• Notifying recruitment of any rejections or withdrawals if sent to HR.

As part of onboarding process liaise with:

• Payroll to ensure all documents are complete and received in time for start date
• HR to confirm all processes are complete

Liaising with Payroll on sickness and absence queries prior to any payroll sign off:

• Flagging concerns arising from regular reports to the necessary person or team.

Conducting background screening for new hires via company methods and processing Security Clearance requests for employees as required:

• Flagging any concerns resulting from Screening to HR in the first instance.

-Working with the Career Pathways Manager on apprenticeship practices and activities where required.

-Working with Payroll & Benefits to understand uptake of schemes and liaise with HR or Marketing to facilitate messaging to promote programmes or changes.

Sending new role confirmation letters to employees for new roles or team moves or promotions where a new title or team is required:

• Liaise with Payroll to ensure any pay changes are communicated to the same employee via their methods

-Assisting HR with Leaver Documentation and Processing where required.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Qualifications:

• Excellent English Language & Grammar - ESSENTIAL
• Maths - ESSENTIAL

Professional Qualifications:

• CIPD L3 or similar experience / learning programmes - DESIRABLE
• Business Management Course - DESIRABLE

Years of Experience

• Minimum of 1 year’s commercial experience - ESSENTIAL

Other Experience

• Good awareness and use of Business Processes - ESSENTIAL
• Understanding of Basic Payroll - ESSENTIAL
• Computer literate with experience in Excel, Word and Outlook - ESSENTIAL