HR Administrator

Aberdeen, Scotland, United Kingdom

1/15/2025

Company Description

De-Carbonised * De-Risked * Delivered

Sulmara exists to bring agile, disruptive and innovative services to the Offshore Energy Sector pioneering low carbon solutions to minimise the impact of energy creation on the environment.

At Sulmara, people are at the core of everything we do. We focus on talent and development, and we strive to be the employer of choice within the survey energy sector.

Are you ready to make a difference?

Here, everyone has a voice—from new graduates to seasoned professionals. By harnessing our people's integrity and passion, we challenge each other to challenge current methodologies and shape carbon-reducing technologies. Join us and contribute to creating sustainable value in the offshore energy industry.

Position

The HR Administrator will provide first-line support and assistance to all employees on HR matters. Providing a generalist HR administrative service to support the HR team in the successful delivery of business objectives and growth across all Regions and new entities.

Main Duties And Responsibilities

• Support the HR Manager in the provision of professional advice, guidance and information to employees in all aspects of HR in line with the employment laws of the respective country and business requirements.
• Ownership of the HR inbox, acting as the first point of contact for all incoming mail to ensure all queries are acknowledged, responded to or escalated in a timely manner.
• Liaise and support the Talent Acquisition team to ensure a smooth transition between recruitment and offer stage, carrying out the necessary HR actions.
• Responsible for the completion of all necessary new start enrolment and documentation, including employee references.
• Promote an excellent onboarding process for new personnel including the responsibility of conducting HR inductions for all new employees.
• Manage HR system with updating all new starts, leavers and employee changes throughout the employee lifecycle
• Maintain HR files and folders ensuring all documentation and details are kept up to date.
• Responsible for processing leavers from the business, including conducting exit interviews
• Responsible for the administration of creating, revising and removing HR documents on our IMS as and when requested.
• Support the HR Manager to keep all HR policies and processes up to date in accordance with the employment laws of the respective country and fit for purpose, minimising waste and where possible adopting a uniformed approach across the regions.
• Generate regular reports on HR metrics, such as headcount statistics.
• Support HR team with employee relation issues, including taking minutes of meetings or preparing documentation.
• Support with the administration of the Company’s Group Benefits schemes for all business entities.
• Support management and employees with completion of probationary and appraisal processes to ensure these tools are fully utilised.
• Support and administer employee reward programmes.
• Alongside the HR Coordinator, responsible for completing monthly payroll checks.
• Provide cover for the HR Coordinator during periods of leave.
• Promote employee engagement while being responsible for the administration and communication of annual employee surveys, supporting and implementing any outputs.
• Actively promote company values and positive culture while leading by example.
• Adhere strictly to the Company's procedures and policies.
  
  

Requirements

Skills Requirements

• Excellent organisation and time management skills, proactive and self-motivated.
• Ability to handle multiple tasks simultaneously and adapt to a dynamic environment across multiple time zones.
• Accountability for dealing with confidential and highly sensitive information.
• Professional work ethic with high level of personal integrity.
• A strong team player.
• Proactive approach to HR as a value-add function.
• Strong interpersonal skills.
  
  

Experience, Competency And Qualifications

• Masters or Bachelor’s Degree in Business or Human Resources, or equivalent, in a related field.
• Excellent knowledge and use MS office applications.
• Strong communicator with excellent written and verbal communication skills.
• Experience gained within an HR office environment is preferred but not essential.
  
  

Other information

Sounds like you? Then let’s chat.

People join Sulmara because they want to start using their talent and become in charge of their own career, become empowered, heard and leave their imprint on delivering first class de-carbonised, de-risked innovative solutions that challenge the status quo.

You’ll Love Working With Us

There’s a strong sense of community at Sulmara. There’s a hands-on, real-time approach to problem solving, a blurring of the usually definite lines between offshore and onshore and a warm welcome to new team members, whether graduates or experienced personnel.

Benefits

Everyone at Sulmara has a voice, everyone is challenged to help us deliver on our mission. We nurture talent and put strong focus on your career development and progression. We support our employees professionally and personally with a range of outstanding staff benefits:

• Highly competitive salary
• Enhanced 33 days of annual leave from day 1
• Additional 12 days paid leave via 'reward days’ scheme
• Company’s profit sharing annual bonus scheme
• Years of Service Award
• Flexible working patterns
• Hybrid (office/home) working
• BUPA Private medical insurance including Dental Cover
• Life Assurance scheme – 5x annual salary
• Enhanced 6% private pension contributions & salary sacrifice option
• Mobile phone allowance
• Enhanced Maternity & Parental policy
• Employee Health and Wellbeing support app
• Branded apparel
• Brand new office facilities in Norwich, free fruit and barista coffee and free monthly themed lunches
• Octopus Electric Vehicle scheme via salary sacrifice
• Cycle to work scheme
• AIG business travel insurance
• Employee benefits hub
• Generous employee referral scheme
• Inclusive and multicultural working environment
• A people focused, dynamic culture with regular employees' social, sports and charity events
• Career progression with no boundaries
  
  

#joinSulmara #useyourtalent

‘Sulmara is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, age, national origin, disability, protected status, gender identity or any other factors protected by applicable laws.'